Overview
Receptionist/Administrative Assistant Jobs in Saint Paul, MN at Circus Juventas
Position Summary
Circus Juventas is seeking a friendly, organized, and customer-focused Receptionist to serve as the first point of contact for students, families, guests, donors, and community members. This position plays a key role in creating a welcoming environment while supporting daily administrative operations, customer service, and communication across the organization.
The ideal candidate is professional, detail-oriented, and passionate about providing exceptional service in a dynamic arts and youth development environment.
Essential ResponsibilitiesFront Desk & Customer Service
· Greet and assist students, families, visitors, volunteers, and staff with professionalism and enthusiasm.
· Answer and direct incoming phone calls, emails, and general inquiries.
· Provide accurate information regarding classes, programs, performances, events, and organizational policies.
· Maintain a clean, welcoming, and organized reception area.
· Monitor building entry and assist with visitor check-in procedures.
Administrative Support
· Manage daily administrative tasks, including filing, data entry, copying, scanning, and document preparation.
· Assist with scheduling appointments, meetings, and facility reservations.
· Maintain accurate participant and family records in organizational databases.
· Coordinate outgoing and incoming mail and package deliveries.
Communication & Coordination
· Serve as a communication liaison between families, instructors, and administrative staff.
· Assist with scheduling appointments, meetings, and facility reservations.
· Support the distribution of organizational communications and updates.
· Help respond to routine customer concerns and escalate issues when appropriate.
Event & Program Support
· Assist with special events, auditions, performances, camps, and community engagement activities.
· Support participant check-in and guest services during events.
· Provide general administrative support to departments as needed.
QualificationsRequired
· High school diploma or equivalent.
· Minimum one year of customer service, reception, administrative, or related experience.
· Strong verbal and written communication skills.
· Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
· Excellent organizational and time management skills.
· Ability to maintain confidentiality and handle sensitive information appropriately.
· Ability to work effectively with children, families, staff, and community members from diverse backgrounds.
Preferred
· Experience working in a nonprofit, educational, performing arts, recreation, or youth-focused organization.
· Experience with registration systems, databases, or CRM software.
· Bilingual or multilingual communication skills.
Key Competencies
Customer-focused mindset; Professional and welcoming demeanor; Strong attention to detail; Reliability and dependability; Problem-solving ability; Adaptability in a fast-paced environment; Teamwork and collaboration
Physical Requirements
· Ability to sit, stand, and move throughout the facility for extended periods.
· Ability to lift and carry up to 25 pounds occasionally.
· Ability to use a computer and other office equipment for extended periods.
Work Schedule
This position will include evening, weekend, and occasional daytime, and special event hours based on organizational needs.
About Circus Juventas
Circus Juventas is a nationally recognized nonprofit performing arts organization dedicated to inspiring artistry and self-confidence through the practice of circus arts. Serving youth of all ages and abilities, Circus Juventas provides a supportive environment where students develop strength, creativity, discipline, and teamwork while experiencing the joy of performance.
Circus Juventas is an equal opportunity employer and is committed to fostering a diverse, inclusive, and welcoming workplace for all employees, volunteers, students, and families.
Pay: $20.00 – $23.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Title: Receptionist/Administrative Assistant
Company: Circus Juventas
Location: Saint Paul, MN
Category:
