Overview
Office Coordinator- Child Services Jobs in Paducah, KY at Easterseals West Kentucky, Inc.
Description:
Organization: Easterseals West Kentucky
Department: Child Services
Position Title: Office Coordinator – Child Services
Reports To: Vice President of Child Services
Employment Status: Full-Time
FLSA Status: Non-Exempt
Position Summary
The Office Coordinator – Child Services provides administrative and clerical support to
the Child Services department and assists with the efficient day-to-day operation of the
department. This position serves as a resource to staff, families, and visitors while
maintaining organized records, coordinating communications, and supporting
departmental activities.
Essential Duties and Responsibilities
- Provide general administrative and clerical support.
- Answer and direct telephone calls, respond to routine inquiries, and greet visitors
in a professional and courteous manner.
- Maintain organized electronic and paper files, records, forms, and other
departmental documentation.
- Assist with scheduling meetings, appointments, activities, and other events.
- Prepare correspondence, reports, spreadsheets, and other documents as
requested.
- Assist with data entry, tracking, and maintaining accurate departmental
information.
- Assist with enrollment, referral, and other assigned administrative processes.
- Maintain confidentiality of child, family, employee, and organizational information.
- Assist department leadership with projects, deadlines, and administrative tasks.
- Order and maintain office supplies and assist with inventory as needed.
- Assist with compliance-related documentation, tracking, and recordkeeping.
- Provide courteous and professional customer service to children’s families,
employees, service providers, and community partners.
- Perform other duties and responsibilities as assigned.
Easterseals West Kentucky is an Equal Opportunity Employer. We are committed
to providing equal employment opportunities to all qualified individuals without
regard to race, color, religion, sex, national origin, age, disability, veteran status,
or any other status protected by applicable law.
Requirements:
Qualifications
- High school diploma or equivalent required; additional education or
administrative experience preferred.
- Previous office, administrative, or customer service experience preferred.
- Strong organizational and time-management skills.
- Ability to communicate effectively, professionally, and respectfully with staff,
families, and the public.
- Proficiency with Microsoft Office and general computer applications.
- Ability to maintain accurate records and handle confidential information
appropriately.
- Ability to work independently while also functioning effectively as part of a team.
- Demonstrated reliability, professionalism, attention to detail, and commitment to
quality service.
Physical and Work Requirements
The position requires the ability to perform routine office duties, including sitting,
standing, walking, reaching, lifting and carrying office materials, and using a computer
and telephone for extended periods. Reasonable accommodations may be made for
qualified individuals with disabilities.
Title: Office Coordinator- Child Services
Company: Easterseals West Kentucky, Inc.
Location: Paducah, KY
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