Overview
Kids Ministry Assistant; SHINE/Special Needs Jobs in Scottsdale, USA at Illuminate Community Church
Position: Kids Ministry Assistant (SHINE/Special Needs)
Job Description
KIDS MINISTRY ASSISTANT (SHINE/Special Needs)
JOB TITLE: Kids Ministry Assistant (SHINE/Special Needs)
REPORTS TO: Director of Family and Women’s Ministries
HOURS/WEEK: Part time, 29 hours weekly
FLSA DESIGNATION: Non-exempt
STAFF CATEGORY: Family Ministry
ILLUMINATE’S OVERALL MISSION: We are called to love all people, make disciples, and empower them to be on mission for God.
ILLUMINATE’S OVERALL VISION: Our vision is to be a “city on a hill” where the broken, hurting, and searching are drawn to the light and love of Jesus.
JOB SUMMARY: The Kids Ministry Assistant serves as a key member of the Family Ministries team by providing administrative support, volunteer coordination, ministry organization, and Sunday operational assistance, with a special needs focus. This position exists to help create safe, welcoming, organized, and Christ-centered environments where children and families can encounter Jesus while equipping and encouraging the volunteers who make ministry possible.
This role focuses on supporting the day-to-day operations of Kids Ministry and SHINE Ministry through volunteer management, administrative organization, event preparation, and weekend ministry support.
Key Responsibilities
- Assist with recruiting, onboarding, scheduling, and caring for Kids/SHINE Ministry volunteers.
- Manage weekly volunteer schedules through Planning Center (PCO).
- Send volunteer reminder emails, confirmation texts, lesson plans, and ministry updates.
- Fill volunteer openings and respond to schedule changes throughout the week.
- Prepare and distribute volunteer newsletters and communications.
- Maintain volunteer records and assist with volunteer appreciation and recognition.
- Help equip volunteers by communicating ministry vision, policies, procedures, and classroom expectations.
Weekly Ministry Support
- Be present and engaged during Sunday morning services (6:30 AM–12:30 PM).
- Assist with Sunday morning setup and classroom preparation.
- Support volunteer teams and provide assistance as classroom needs arise.
- Troubleshoot scheduling, staffing, and operational needs throughout the morning.
- Ensure classrooms are clean, organized, stocked, and ready for children and volunteers.
- Help maintain a safe, welcoming, and Christ-centered environment for every child and family.
- Ensure meaningful inclusion of individuals with special needs in weekend services, programs, and church-wide events
- Assist with facilitating children’s programming and childcare during Friday evening Celebrate Recovery programs.
- Attend weekly Family Ministries meetings and all church staff meetings.
- Assist with data entry, ministry reports, and other administrative projects.
- Demonstrate strong organizational skills while managing multiple ministry priorities.
Family Engagement
- Build positive relationships with children, parents, and volunteers.
- Communicate clearly and professionally with ministry families regarding schedules, events, and ministry updates.
- Assist in creating an inviting environment where families feel welcomed, known, and cared for.
- Maintain confidentiality while handling sensitive information with professionalism and discretion.
Special Events
- Assist with planning, preparation, volunteer coordination, setup, and execution of:
- Family ministry events
- Easter services and family events
- Vacation Bible School (VBS)
- Back-to-School Family Event
- Friday night Celebrate Recovery Kids Ministry
- Christmas Family Event
- Christmas Eve services
- Additional church-wide events as assigned
- (Hours will vary throughout the year based on ministry needs.)
Success Outcomes
Success in this role will be demonstrated through:
- Consistent volunteer coverage across Kids Ministry and SHINE Ministry environments.
- Volunteers who feel informed, encouraged, appreciated, and supported.
- Safe, organized, and welcoming classrooms each week.
- Strong communication with volunteers and ministry families.
- Well-executed ministry events that reflect excellence and hospitality.
- Administrative tasks completed accurately and on time.
- A positive ministry culture that helps children and families experience the love of Jesus.
Education & Experience
- Previous experience serving in children’s ministry, education,…
Title: Kids Ministry Assistant; SHINE/Special Needs
Company: Illuminate Community Church
Location: Scottsdale, USA
Category:
