Overview
Executive Assistant Jobs in Brazil at ZIVA
Title: Executive Assistant
Company: ZIVA
Location: Brazil
About the Role
ZIVA is working with a purpose-driven organization that supports nonprofits and socially-minded businesses in expanding their impact. We’re looking for a proactive, personable, and highly organized Executive Assistant to support the Leadership Team and help keep day-to-day operations running smoothly.
This is a dynamic opportunity to join a mission-driven team that amplifies the good already happening in the world. If you’re a self-starter with strong communication skills and a passion for making a difference, this might be the perfect fit for you.
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Key Responsibilities
Manage our project management system (Monday.com) to keep the team on track
Collect monthly impact data and prepare close reports for clients
Create monthly client reports and invoices
Assist clients in obtaining top-level accreditations with Charity Watchdog organizations
Support CRM data entry and management (e.g., Givebutter, Salesforce)
Manage communications pipeline: social media, blog posts, newsletters
Support nonprofit deliverables, project tracking, and research as needed
Represent the team with professionalism, warmth, and reliability
Conduct research and provide ad-hoc support for internal projects
Qualifications
Must-Haves:
A good human who wants to use their skills to make the world better
Fast learner, problem solver, and hard worker
Ability to work independently and take initiative
English Fluent Level.
Proficiency in:
Google Workspace (Docs, Sheets, Slides, Calendar)
Excel/Google Sheets (formulas, charts, sorting, light analysis)
CRM platforms (e.g., Salesforce, Givebutter)
Social media platforms (LinkedIn, Instagram)
Experience with light graphic design tools (e.g., Canva)
Excellent written and verbal communication
Strong attention to detail and time management
High level of professionalism and emotional intelligence
Bonus Points If You Have:
Experience supporting consulting teams or creative entrepreneurs
Familiarity with website design tools (e.g., Squarespace, WordPress)
Experience using email marketing tools (e.g., Mailchimp)
What we offer, in return:
100% Remote
Part-time, 20h to 30h weekly (with potential to grow into full-time in the future)
Competitive Pay – in $USD | Flexible schedule
