Overview
Associate Project Manager Jobs in San Francisco Bay Area at Addison Group
Title: Associate Project Manager
Company: Addison Group
Location: San Francisco Bay Area
Job Title: Associate Project Manager (Contract)
Location (city, state): Remote (United States)
Industry: Events, Nonprofit, Mission-Driven Organizations
Pay: $35–$45/hour
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Apply Directly – http://addisongroup.gosnaphop.com/QM6kOa
About our client:
Addison Group is partnering with a mission-driven organization seeking an experienced Associate Project Manager to support the planning and execution of a large-scale international conference. This is a fully remote contract opportunity for a highly organized professional who excels at coordinating complex projects, managing multiple stakeholders, and ensuring deadlines are met in a fast-paced environment.
Job Description:
The Associate Project Manager will serve as a key operational partner, supporting event planning and project execution across multiple workstreams. This individual will be responsible for maintaining project timelines, coordinating communications, tracking deliverables, and ensuring all event-related activities remain organized and on schedule leading up to a major international convening.
Key Responsibilities:
- Coordinate project timelines, milestones, and deliverables across multiple concurrent initiatives.
- Maintain project plans and task tracking systems using Asana or similar project management tools.
- Manage communications with speakers, facilitators, vendors, and internal stakeholders.
- Coordinate scheduling, calendar invitations, and meeting logistics.
- Track presentation materials, session requirements, speaker assets, and event deliverables.
- Ensure project deadlines are met and proactively identify potential roadblocks.
- Partner closely with leadership to provide status updates and keep projects moving forward.
- Support event logistics before, during, and after the conference.
- Assist with post-event follow-up, documentation, and stakeholder communications.
Qualifications:
- Minimum of 3 years of experience in project coordination, project management, event planning, or a related field.
- Proven ability to manage multiple priorities and deadlines simultaneously.
- Strong organizational skills and exceptional attention to detail.
- Experience working independently with minimal supervision.
- Excellent written and verbal communication skills.
- Proficiency with Asana, Monday.com, Trello, Smartsheet, or similar project management platforms.
- Strong knowledge of Google Workspace.
- Experience coordinating with external stakeholders and senior-level professionals.
Additional Details:
- Fully remote contract assignment through November.
- Core business hours aligned with U.S. time zones.
- Occasional early morning meetings may be required to accommodate international stakeholders.
- Peak activity will occur in the weeks leading up to the event.
- Potential opportunity for travel to support the event onsite.
Perks:
- Fully remote work environment.
- Opportunity to support a high-profile international event.
- Significant ownership and autonomy in the role.
- Collaborative and supportive team culture.
- Exposure to executive-level stakeholders and cross-functional teams.
- Meaningful, mission-driven work with global impact.
- Potential travel opportunity.
