Overview
Senior Executive Assistant Jobs in San Dimas, CA at Tzu Chi Foundation
Position Summary
The Senior Executive Assistant will be critical in providing high-level administrative support to the CEO or senior leadership team. This individual will manage schedules, communications, and strategic initiatives while acting as a trusted partner and extension of the executive office. The ideal candidate is proactive, resourceful, highly organized, and can handle confidential information with the utmost discretion.
Key Responsibilities
Manage complex calendars, travel arrangements, and meeting logistics across multiple time zones
Prepare briefings, reports, agendas, and presentation materials for executive meetings and events
Handle incoming communications (emails, calls, mail), prioritize inquiries, and respond on behalf of the executive when appropriate
Act as a liaison between senior leadership and internal/external stakeholders, ensuring timely and professional communication
Coordinate and track key projects, deadlines, and deliverables, often cross-functionally
Support board relations, including meeting preparation, minutes, and follow-ups
Assist with special initiatives and confidential assignments as directed by executive leadership
Maintain accurate records and filing systems; ensure documentation is current and easily accessible
Qualifications
3+ years of experience supporting senior executives, preferably in a nonprofit or mission-driven organization
A bachelor’s degree is preferred; equivalent experience is considered
Exceptional written and verbal communication skills in English and Chinese
High proficiency in Google Workspace and Microsoft Office Suite; familiarity with project management tools is a plus
Strong organizational skills and meticulous attention to detail
Ability to manage multiple priorities under pressure while maintaining composure and discretion
Job Type: Full-time
Pay: $28.00 – $32.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Education:
Bachelor’s (Preferred)
Experience:
Executive administrative support: 3 years (Preferred)
Language:
Mandarin (Preferred)
Ability to Commute:
San Dimas, CA 91773 (Required)
Work Location: In person
Title: Senior Executive Assistant
Company: Tzu Chi Foundation
Location: San Dimas, CA
Category:
