Overview
Purchasing Administrative Assistant Jobs in Los Angeles Metropolitan Area at LHH
Title: Purchasing Administrative Assistant
Company: LHH
Location: Los Angeles Metropolitan Area
Administrative Support – Procurement/Finance Department
(Hybrid) Downtown Los Angeles, CA (Hybrid – 1 Day/Week Onsite)
Employment Type: Full-Time
We are seeking a detail-oriented and proactive Administrative Support Specialist to join our Procurement team. This hybrid position requires one day per week onsite at our Downtown Los Angeles office, with the remainder of the work performed remotely.
The ideal candidate will have strong data management skills, excellent communication abilities, and experience supporting procurement or finance teams. This is an opportunity to contribute to a mission-driven organization while working directly with nonprofit clients.
Key Responsibilities
Procurement & Administrative Support
Provide general administrative support to the Procurement department.
Process Certificates of Insurance (COI) requests and track vendor compliance.
Perform data entry and data exports using NetSuite into Microsoft Excel for analysis and reporting.
Assist in coding and verifying accuracy of AMEX corporate card transactions in compliance with internal guidelines.
Client Communication & Service
Serve as a liaison between the procurement department and nonprofit clients, addressing inquiries and resolving issues promptly.
Reach out to clients to gather necessary documentation or clarify billing, purchasing, and compliance-related matters.
Ensure a high level of professionalism, clarity, and empathy in all client communications.
Required Qualifications
2+ years of administrative or procurement support experience (nonprofit or finance/procurement environment preferred).
Strong communication skills, both verbal and written; ability to communicate professionally with nonprofit clients.
Experience with NetSuite or similar ERP systems.
High proficiency in Microsoft Excel (data entry, exporting, sorting, filtering, and basic functions).
Experience handling COI tracking and documentation management is a plus.
Strong attention to detail and accuracy, especially in financial or coding-related tasks.
Ability to work both independently and collaboratively in a hybrid work setting.
Work Schedule
Hybrid work model: 1 day per week onsite at our Downtown LA office; remote for the remaining days.
