Overview
Project Manager Jobs in Washington, DC at The Aspen Institute
ABOUT US
Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
Leadership Initiatives
The Leadership Initiatives of the Aspen Institute build off our 75-year history of identifying, convening, challenging, and supporting thousands of purpose-driven leaders in their leadership development and activation. Today, the Institute, due to our many leadership initiatives, serves as one of the world’s go-to organizations for leadership. Looking forward, the Institute is doubling down on our commitment to leadership through enterprise-wide alignment and aspiration around this core methodology. Driven by the Institute’s five-year strategic plan, we are connecting the many people who have taken part in our leadership programs and unleashing the promise of cross-Institute collaboration to grow our reach and impact.
ABOUT THIS ROLE
The Project Manager is a key partner to the Senior Advisor for Leadership Initiatives in launching, supporting, and sustaining a portfolio of leadership initiatives at the Aspen Institute. Their work will focus on operational execution, partnership engagement, fundraising, data optimization, and other growth strategy goals in support of the development and deployment of the Aspen Institute’s key leadership methodologies. In addition, the Project Manager will provide first-line support to the Senior Advisor on a variety of special projects – spanning the operational, administrative and strategic – given the lean nature of a two-person team.
This people-oriented, behind-the-scenes operator will be responsible for building trusted relationships and community both across internal Aspen Institute programs in pursuit of new ways of collaborating (e.g. communities of practices, learning exchanges, advisory pilots, etc.), as well as with our external community of Fellows, program participants, and moderators. Our ideal candidate will be able to proactively identify potential problems and solutions, wrangle data and technology to advance program missions, and embrace an entrepreneurial mindset for adaptable work in a changing environment.
Working collaboratively with many teams, the right candidate needs to be nimble and adaptable, as this role will change over time as new priorities emerge and the Institute’s leadership work evolves. The salary range for this role is $90,000 – $93,000. The expectation is for this role to be in our Washington, D.C. office a minimum of 2x a week to collaborate with colleagues.
WHAT YOU WILL DO
Operational and Program Management Support
Manage special projects as assigned by the Senior Advisor. Special projects will include, but will not be limited to research, drafting project plans and communications, event planning, and other initiatives.
Create, manage, and monitor processes for implementation of the workplan’s various priorities and workstreams.
Prepare reports, briefings, and presentations for donors and stakeholders, such as creating concept decks, creating summary materials etc.
Support the development and management of new tools, resources, and knowledge management systems; develop a process their use to increase the quality and effectiveness of our leadership methodologies across the Institute.
Partner with Senior Advisor to build and ensure strong program infrastructure and community engagement, internally and externally.
Apply event management knowledge to ensure seamless in-person and virtual meetings/gatherings as needed.
Contribute to exploring potential opportunities for the Leadership Initiative.
Provide administrative support for the Senior Advisor as requested, such as processing requests for payment and expense reimbursement, scheduling meetings, preparing meeting notes, drafting correspondence with stakeholders, budgeting monitoring etc.
Data, Systems, and Measurement
Maintain complete, organized, and relevant data through regular data backups, data loads and updates, and audits.
Facilitate list management and segmentation for accurate distribution lists, including bounce/unsubscribe management.
Serve as the primary POC for Salesforce and related tools, including FormAssembly, Conga, Campaign Monitor, and Pardot for the needs of the Senior Advisor.
Provide data-driven insights to inform Leadership Initiatives strategies that track back to programmatic KPIs.
Coordinate with the Aspen Institute’s central data services to maintain standards and protocols.
Cross-Institute and Network Relationship Building
Support the building of internal communities of practice to connect leadership initiatives across the Institute, including but not limited to event and meeting support.
Support relationships with key stakeholders that develop and utilize different leadership methodologies, especially moderator community and participant network.
Support the development of feedback loop and evaluation efforts to better assess, understand and learn from new pilots and ‘test and learn’ activities in pursuit of new undertakings and/or initiatives.
Additional projects, as assigned by the Senior Advisor.
WHAT YOU WILL NEED TO THRIVE
Minimum 5 years program management experience, ideally in a nonprofit environment.
Minimum 2 years of experience with Salesforce (admin certification preferred) or other CRM, experience with (or ability to quickly learn). FormAssembly, Conga Composer, HTML and mass email solutions such as Campaign Monitor preferred.
Ability to handle sensitive and confidential information with discretion.
Ability to effectively communicate verbally and in writing with all levels of the organization.
Cultural competence and experience working directly with constituents from diverse racial, ethnic, socio-economic, and geographic backgrounds.
Strong detail-orientation, analytical, and collaborative skills, patience and ability to excel at problem solving and design thinking.
Self-motivation and reliability, with a high capacity for independent work and strong follow-through.
Passion for helping people and programs achieve their goals and carry out their missions through strong relationship , program management, and system development skills.
Strong understanding of and enthusiasm for the purpose, mission, and work of the Aspen Institute.
ADDITIONAL INFORMATION
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact [email protected] or call (202) 736-5800.
Title: Project Manager
Company: The Aspen Institute
Location: Washington, DC
