Overview
Project coordinator Jobs in Greater Dublin at Synergy Recruitment Partners
Title: Project coordinator
Company: Synergy Recruitment Partners
Location: Greater Dublin
My client is seeking a detail-oriented and highly organized Project Coordinator to support the smooth execution of our projects and operational processes. The ideal candidate will be responsible for managing supplier data, coordinating procurement and deliveries, maintaining accurate inventory records, and supporting project reporting. This role requires strong administrative skills, the ability to manage multiple priorities, and experience working within a CRM or project management system.
Key Responsibilities:
Supplier & CRM Administration:
Setup and ongoing maintenance of supplier information and pricelists in the CRM system
Ensure data accuracy and consistency across all supplier-related records
Purchasing Coordination:
Oversee purchasing activities and maintain accurate records within the CRM
Act as the liaison between internal teams and suppliers to ensure timely procurement and order fulfilment
Delivery & Logistics Management:
Coordinate customer delivery dockets and ensure timely collection of signatures/Proof of Delivery (PODs)
Create and track courier delivery dockets and maintain up-to-date delivery records
Inventory & Stock Management:
Monitor goods in/out and record stock movements accurately
Perform monthly stock takes and reconcile inventory using the CRM system
Manage stock availability to support ongoing project and service delivery
Reporting & Dashboard Management:
Generate weekly reports on purchasing, inventory, and supplier performance
Maintain and update project dashboards for internal stakeholders
Provide data-driven insights to support project planning and execution
Supplier Engagement:
Conduct regular communication with key suppliers to maintain positive working relationships
Address queries and ensure supplier compliance with company standards
Requirements:
Previous experience in project coordination, procurement, or inventory management
Strong working knowledge of CRM systems.
Excellent attention to detail and time management skills
Proficient in Microsoft Office Suite (Excel, Outlook, Word)
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Problem-solving mindset with a proactive approach to work
Desirable:
Experience in the building management systems, engineering, or construction industry
Familiarity with stock control procedures and logistics coordination
Prior exposure to project reporting tools or dashboards
Commercial awareness
