Overview
Program Administrator Jobs in Toronto, Ontario, Canada at Toronto Foundation for Student Success
Why Work for Toronto Foundation for Student Success (TFSS):
Toronto Foundation for Student Success (TFSS) helps mitigate poverty issues that prevent children from thriving  work with school communities, partners, governments, donors, and other organizations to provide safe and
inclusive
programs that support students in underserved communities. We believe that if we improve the health and well-being of our children, they will do better in school. And, if they do better in school, they will have a better future.
TFSS is recognized by Charity Intelligence Canada as one of the Top 5 Impact Toronto Charities, a Top 10 Impact Canadian Youth Charity, and among the Top 100 Highest Rated Canadian Charities. You will be part of a thriving organization that truly makes a direct,
positive impact
on the lives of children and youth across Toronto.
The Opportunity:
We are seeking a Program Administrator to
join our team
. In this role, you will play a vital part in ensuring the smooth operation of our beyond 3:30 and Clinics programs through exceptional administrative and operational support. Reporting to the Programs Director, the ideal candidate is detail-oriented, highly organized, and capable of managing multiple tasks while maintaining accuracy and efficiency.
Duties and Responsibilities:
Maintain accurate data entry and upkeep of data management systems for both beyond 3:30 and clinics
Verify and maintain accurate records (OEN, school-registration, contact information) within the TDSB Tracking Tool Input data for the visual acuity testing results and screening outcomes Manage the migration of student data into CDS Maintain network drive files, including success stories, photographs, video clips
Ensure complete and accurate beyond 3:30 registration & attendance records
File monthly online reports to Ministry of Tourism, Culture & Sports (MTCS)
Create and manage SharePoint and One Drive infrastructure for efficient sharing and submission of beyond 3:30 program documents
Leverage online platforms to enable program operation
Ongoing
communication
with Program Managers to ensure accuracy of records
Reconcile programs’ monthly expense reports
Schedule and coordinate meetings, interviews, appointments, events, and other activities
Prepare documents, forms, schedules, letters as required
Complete purchasing requests for office supplies, clinic supplies, printing, and other occasional items
Support the GSS Program administratively as required
Maintain the supply and inventory list for programs
Delivery of supplies to program sites as needed
Other duties as assigned
Education
, Experience and Requirements:
Minimum 4 years’ administrative work experience
Some post-secondary
education
in Administration or a relevant field. Ability to maintain complete and accurate data records, and ability to quickly learn new software
Excellent computer proficiency (MS Office – Word, Excel and Outlook)
Access to a vehicle, valid driver’s licence and clean driver’s abstract
Ability to travel to different program sites across the city as required
Strong
communication
and interpersonal skills
Exceptional organi…
Title: Program Administrator
Company: Toronto Foundation for Student Success
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical, Non-Profit
