Overview
Production Coordinator Jobs in Ponte Vedra Beach, FL at PGA TOUR
Title: Production Coordinator
Company: PGA TOUR
Location: Ponte Vedra Beach, FL
The Best Players Need the Best People.
This position is responsible for supporting the operational aspects of field shoots for projects across our content teams including Originals, Social, Digital, Branded, Client Services, Commercial, International, PGA TOUR, Korn Ferry TOUR, PGA TOUR Champions, etc. The responsibilities include arranging travel accommodations for crew and contractors, drafting agreements for crew, vendors, locations, etc., processing/reconciling invoices, timecards and other expenses, coordinating weekly tournament needs and communicating relevant shoot information to production staff and freelancers.
Qualifications
Bachelor’s degree in related field
Minimum two years of logistics/operational experience in a fast-paced environment
Self-starter with proven ability to prioritize multiple responsibilities and deadlines
Demonstrated capacity to communicate effectively and work in team environment
Highly organized with strong attention to detail
Knowledge of field production, crewing, logistics and operations – preferably in golf or sports
Proficiency in Microsoft Office (Word, PowerPoint, Excel, etc.) and SAP Concur
Ability to safely operate a utility vehicle such as, but not limited to, golf carts, utility carts and shuttle carts
Responsibilities/Duties
Facilitate onboarding, timecard submittal/approval/coding, etc. processes for contractors hired through third-party payroll service in collaboration with Production Manager and Content Production team
Coordinate execution of necessary agreements (vendor, independent contractor, location, equipment, etc.) with Legal and invoice reconciliation and payment with Accounts Payable
Arrange crew travel accommodations
Coordinate tournament logistics including media center seats, golf carts, parking, credentialing, equipment storage, etc. through Tournament Directors and Media Officials
Reconcile production expenses on corporate card through SAP Concur in accordance with policy and company timelines
Generate production books to communicate pertinent shoot and tournament information to crews, vendors and production staff
Coordinate insurance needs through Risk Management for any vendor, contractor, location, etc.
Maintain freelance crew database
Ensure compliance of drone regulations for all projects
Procure carnets, visas, support letters and other necessary paperwork for international shoots
Special projects or other duties as assigned
