Overview
Payroll Specialist Jobs in Santa Clara, CA at LHH
Title: Payroll Specialist
Company: LHH
Location: Santa Clara, CA
LHH is partnering with a respected, mission-driven nonprofit organization that is deeply committed to serving its community and advancing meaningful social impact. This organization offers a stable, collaborative, and values-centered work environment where accuracy, integrity, and teamwork are essential. They are seeking an experienced Payroll Specialist to join their Finance team and play a critical role in ensuring accurate, compliant, and timely payroll operations that support staff and organizational programs.
This is an excellent opportunity for a seasoned payroll professional who values purpose-driven work and wants to contribute their expertise to an organization that prioritizes both people and mission.
Key Responsibilities:
- Manage and support end-to-end payroll processing, ensuring accurate and timely compensation for all employees
- Ensure full compliance with federal, state, and local payroll regulations, including wage and hour laws
- Process and maintain documentation related to wage garnishments, levies, and other payroll deductions, ensuring proper recordkeeping and compliance
- Maintain accurate payroll records for union and non-union employees, including adherence to collective bargaining agreements where applicable
- Partner closely with Human Resources and Accounting to research, reconcile, and resolve payroll discrepancies
- Prepare, review, and submit weekly payroll reports for internal stakeholders
- Support audits and internal reviews by providing payroll documentation and reports as needed
- Assist with system updates, process improvements, and documentation to strengthen payroll controls and efficiency
- Contribute to a collaborative finance team culture focused on accuracy, accountability, and continuous improvement
Qualifications & Experience:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
- 7+ years of hands-on payroll experience, within a nonprofit or mission-driven organization
- Strong working knowledge of payroll compliance, garnishments, deductions, and record retention requirements
- Proficiency with payroll systems such as ADP or Paycom
- Experience supporting multi-state payroll and both exempt and non-exempt employees is a plus
- Exceptional attention to detail, organization, and ability to manage sensitive information with confidentiality
- Strong communication skills and ability to collaborate cross-functionally
Employment type:
- Direct Hire
If interested in this position apply today and send your resume to [email protected]
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
