Overview
Pantry Coordinator Jobs in Des Plaines, Illinois, USA at Selfhelppantry
Self-Help Closet & Pantry of Des Plaines, Illinois
Position Opening:
Pantry Coordinator
Status:
Closed – no longer accepting applications.
Position Title: Pantry Coordinator
Hours: Days Vary, 15-20 hours/week
Pay Rate: $20/hour
Position Summary
The Self Help Closet & Pantry of Des Plaines (“Pantry”) is an independent, 501(c)(3) not-for-profit organization governed by a Board of Directors. It operates with a staff of 70 volunteers and two part-time employees, in addition to the Community Outreach Director. The Pantry serves over 500 households, primarily in Des Plaines or families with children in Des Plaines public schools.
The Pantry Coordinator is responsible for the day-to-day operations of the Pantry, working both in-person and remotely. The ideal candidate is detail-oriented, a self-starter with strong organizational skills, capable of multitasking and prioritizing. This role requires excellent administrative skills and the ability to work independently with minimal supervision. The position reports to the Community Outreach Director.
Responsibilities
Coordinate volunteer staffing and activities, including recruitment, application processing, maintaining the Volunteer Handbook, and communicating policies to volunteers.
Schedule volunteers for various activities such as client shopping days, food rescue pickups, and drop-offs.
Collaborate with Lead Volunteer Coordinators on stocking, space management, seasonal inventory, and surplus distribution.
Maintain and develop partnerships, including with the University of Illinois Extension.
Manage food drive drop-offs with donors and volunteers.
Assist with the Community Backpack Project and oversee food orders, making final decisions based on budget and client needs.
Handle volunteer challenges and disputes.
Order operational supplies and ensure a safe, clean environment for staff, volunteers, and clients.
Coordinate maintenance issues with the building superintendent.
Manage communications with service providers and act as the main contact point.
Learn and utilize Pantry software to maintain donor and client data.
Write thank-you notes to donors and affiliates.
Respond to inquiries courteously and professionally.
Assist with creating and distributing the quarterly newsletter, transitioning to digital formats.
Support administrative functions related to donations and compile reports as needed.
Proofread all outgoing communications.
Coordinate budget discussions and operational planning.
Perform other tasks as assigned by leadership.
Required Skills and Experience
At least three years of operational experience.
Proficiency in Microsoft Office Suite.
Strong computer skills and familiarity with office equipment; valid driver’s license.
Preferred Skills and Experience
Interest in food security best practices.
Pantry Culture
The Pantry fosters a compassionate, dignified shopping environment, maintained by staff and volunteers who:
Maintain professional boundaries and confidentiality.
Show concern for others and promote inclusivity.
Adhere to the organization’s mission, vision, and goals.
Physical Demands and
Work Environment
Reasonable accommodations may be provided for individuals with disabilities. Due to the physical nature of the work, including lifting, moving items, and working outside of open hours, candidates should consider their ability to meet these demands. Contact the Board of Directors for potential accommodations.
All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. The organization is a Drug-Free Workplace. This position requires passing a post-offer background check.
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Title: Pantry Coordinator
Company: Selfhelppantry
Location: Des Plaines, Illinois, USA
Category: Non-Profit & Social Impact (Community Health, Volunteer / Humanitarian, Non-Profit / Outreach)
