Overview
Operations Coordinator Jobs in Boston, MA at Women of Color Entrepreneurs (WOCE)
PART-TIME | BOSTON
(up to 20 hours per week; potential for Full-Time Position after 6 months if interested)
Women Of Color Entrepreneurs (“WOCE”) widens the circle of entrepreneurship by supporting women of color entrepreneurs who are building great businesses and want help growing them to scale. Founded in 2019, we are a Massachusetts nonprofit providing long-term mentorship combined with tailored programming, a community of peer support, and curated access to potential customers, lenders and investors.
The Operations Coordinator is an essential member of the WOCE team, helping to produce and implement programs, communicate with a variety of stakeholders, and manage logistics that deliver on our mission of supporting women of color entrepreneurs growing their businesses and creating a vibrant “sisterhood”. A rewarding role with impact and room for growth, the Operations Coordinator provides important support for our entrepreneurs through our programming sessions geared towards business growth. The Operations Coordinator’s crucial “behind the scenes” logistics and administrative responsibilities ensure events, operations, and processes run smoothly, building our strong and vibrant community and fostering the culture of collaboration, inclusivity, and fun with which it operates.
WOCE’s office is based out of CIC, a community co-working space with a broad range of appealing facilities and amenities. The Operations Coordinator will help to produce in-person events and meetings, including in the evening and on occasional weekends, up to 15-20 per year. Working at least one day a week from CIC with the possibility of working remotely for the other days.
Work with our entrepreneurs ~60%
Program Support Services. Support implementation, logistics, and production of programming sessions so our entrepreneurs can learn about tools for business growth. These tasks include setting up and recording zoom, sharing links and powerpoints with participants, and sending and compiling survey results.
Data & Metrics Assistance. Collect metrics and outputs from entrepreneur goal setting work, input into spreadsheets, Airtable, and generate internal reports to track, highlight, celebrate, and promote entrepreneur successes with guidance from our Entrepreneur Care Director.
Marketing Support. Assist senior staff members with creation and execution of marketing materials to recruit new companies to our cohorts and to publicize our events, including updating social media images, emails to partners, mailers and Canva collateral.
Community Building. Help build community and trust with our entrepreneurs by communicating and supporting our entrepreneurs through scheduling 1:1 check-ins with senior staff and peer support sessions, along with other members of our team.
Convenings Support. Assist in logistics, including food, setting up space, materials, for internal all-cohort and other gatherings to help create a spirit of sisterhood for our entrepreneurs.
General Administration ~ 40%
Organizational Administration. General organizational support, including preparation and tracking of routine and non-routine correspondence from the Executive Director and Entrepreneur Care Director.
Administer our information systems. Manage and edit our website through Squarespace, our mailer through Mailchimp, as well as organizational systems such as Calendly, Google Workspace, Zoom, and Airtable.
External event planning. Assist in external event planning to help showcase our work for donors, partners, and prospective cohort members.
Vendor relationships. Coordinate vendor relationships and handle invoicing and reimbursement processes for all vendors.
Financial Administration. Process and track incoming donations and vendor payments, and provide financial reporting support to the Executive Director. Support the work of the financial team (bookkeeper and controller).
Experience and Qualifications
Requires 2-4 years of operations, administrative, and project management experience in a nonprofit or corporate environment, or an equivalent combination of education and experience. Experience working within a nonprofit organization is a plus.
Must be highly organized and extremely detail-oriented.
Ability to prioritize tasks, follow through and manage time effectively.
Excellent interpersonal, written and verbal communication skills.
Ability to set priorities, work independently, multi-task with regular interruptions, problem-solve, maintain confidentiality and coordinate projects successfully.
Proficiency with Google Workspace required, experience with programs such as Asana, Squarespace, Mailchimp, Canva and QuickBooks is preferred, and ability to learn new technologies, including Airtable.
Experience managing schedules and contacts.
Comfortable with the ambiguity that sometimes occurs in a fast-paced organization, and flexible enough to meet changing demands.
Schedule will include some evening work and weekends as outlined above.
Demonstrated commitment to our organizational values including racial and genderequity.This is a half-time position at this time, based on a full-time salary of $50,000.
How to Apply:
Please send us your resume and a one-page cover letter to [email protected] telling us about yourself by answering these questions:
Why Us: Tell us why you want to work with women of color founders and why WOCE.
Why You: Tell us what excites you the most about this position and why.
Tell us about a women of color led company that inspires you and why.
Please be sure that the cover letter is no longer than one page. Applications without a cover letter will not be considered. Thank you!
WOCE is an Equal Opportunity Employer. Candidates from a wide range of backgrounds are encouraged to apply.
Job Types: Part-time, Temp-to-hire
Pay: $25,000.00 – $50,000.00 per year
Expected hours: No more than 20 per week
Benefits:
Health insurance
Schedule:
Monday to Friday
Weekends as needed
Ability to Commute:
Boston, MA 02109 (Required)
Work Location: Hybrid remote in Boston, MA 02109
Title: Operations Coordinator
Company: Women of Color Entrepreneurs (WOCE)
Location: Boston, MA
