Overview
Operations Coordinator Jobs in San Francisco, California, USA at Friendssfbayarea
Friends of the Children-SF Bay Area (Friends-SF) seeks an onsite Operations Coordinator to help our growing organization best serve our children, families, staff, and partners. A successful Operations Coordinator is highly organized, flexible, reliable, proactive, with strong verbal and written communications skills, the ability to work effectively independently and as part of a team and motivated by the opportunity to help children and families thrive.
The Operations Coordinator supports the entire team by coordinating office, site, program and operations functions in several areas including facilities and fleet management, IT, HR, finance, general administration, and volunteer coordination. In addition, this role provides administrative and logistical support to the ProgramLeadershipTeam. The position reports to the Director of Operations.
This is an onsite position Monday – Friday from 10:00am-6:00pm, with occasional Saturdays (to flex with another day when required).
Responsibilities include but are not limited to:
Operations Support:
Assist with financial reporting, AP & AR and documentation collection as needed.
Serve as primary liaison to IT vendor to facilitate IT and equipment needs of staff.
Support Director of Operations in various HR functions including hiring, payroll and expense report processing, background checks, performance evaluations and staff surveys.
Oversee maintenance schedule of company owned and leased vehicles.
Organize and prepare onboarding and training materials for new staff members.
Track required training completion and annual staff re-certification and documentation requirements for all employees.
Document managementincluding maintenance of and updates to shared document resources and references in Teams, SharePoint and One Drive as needed.
Program Support:
Coordinate Program andcommunity eventsand meetings including large mentor/youth group outings, family engagement events, team meetings and school site meetings.
Assist with Noe Valley Farmer’s Market and other family resources as needed (including making deliveries to families and managing volunteers).
Create and maintain data and documents as needed for family resources, student and staff paperwork, school sites, vendors and volunteers.
Research options, and present recommendations through spreadsheets and other summary documentation to meet new and recurring needs.
Draft professional correspondence (emails, reports, spreadsheets, etc.) to staff, partners, vendors, volunteers and others and proactively follow up as needed to get results.
Fill role of “designated second employee” during onsite youth outings.
Office Management:
Serve as a consistent presence and first point of contact for visitors, including youth, families, volunteers, donors, staff, vendors, maintenance workers, etc.
Site coordination – manage facility and equipment needs, and proactively address issues and concerns.
Maintain inventory and order supplies, keep facilities clean and organized, manage trash and recyclables, pick up supplies and drive company van as needed.
Retrieve, organize and coordinate all incoming and outgoing deliveries and mailings including in-kind donations, and managing in-kind donor partnerships.
Required
Skills and Experience:
Minimum of an AA degree, BA strongly preferred.
At least three years of relevant non-profit experience in payroll, employee platform management, operations or program support.
Finan…
Title: Operations Coordinator
Company: Friendssfbayarea
Location: San Francisco, California, USA
Category: Administrative/Clerical, Non-Profit
