Overview
Office Manager/Executive Assistant Jobs in Beverly Hills, CA at Israel Film Festival in Los Angeles Produced by IsraFest Foundation, Inc.
Israel Film Festival in Los Angeles Office Manager & Executive Assistant
About Us
We are an established film festival dedicated to showcasing the best of Israeli cinema while creating memorable experiences for filmmakers and audiences alike. Our passionate team in Israel and the US works year-round to bring exceptional films and creative programming to our community. The festival office is located in Beverly Hills and presented by IsraFest Foundation, Inc. – a 501 (c)(3) nonprofit organization in LA.
For 37 years, the Israel Film Festival has played a vital educational role in spotlighting Israel’s thriving film and television industry. The annual event provides an intercultural exchange to advance tolerance and understanding among diverse audiences and to enrich the American vision of Israel’s social and cultural diversity.
Position Overview
We’re seeking an organized, detail-oriented Office Manager and Executive Assistant to oversee the administrative operations of our film festival. The ideal candidate will be the backbone of our organization, ensuring smooth daily operations while supporting various departments during our busy festival season and act as the right hand of our Executive Director.
Key Responsibilities
Manage the festival office, including maintenance of equipment, supplies, and facilities
Coordinate internal and external communications, including email, phone, and in-person inquiries
Oversee administrative systems, filing, and record-keeping
Process invoices, track expenses, and assist with budget management
Coordinate staff schedules, meetings, and travel arrangements
Assist with vendor relationships and contracts
Support the festival team during the event with various administrative tasks
Liaise between Tel Aviv office and Beverly Hills office to ensure efficient workflow
Help coordinate volunteer onboarding and scheduling
Qualifications
3+ years of experience in office management or administrative roles
Exceptional organizational skills with attention to detail
Fundraising experience and Sponsor management
Strong written and verbal communication abilities
Proficiency with Microsoft Office, Google Workspace, and database systems
Experience with basic bookkeeping and budget tracking
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Problem-solving skills and adaptability
Previous experience in events, arts organizations, or film industry preferred
Hebrew understanding or speaking – a plus.
Film Festival and/or nonprofit experience – a plus.
What We Offer
Professional development opportunities
Passes to festival screenings and events
Opportunity to work with filmmakers and industry professionals
Regional applicants are preferred.
$25 an hour – Self-employed status.
Flexible work arrangements during non-festival periods
How to Apply
Please submit your resume and cover letter, explaining why you are the ideal candidate for this position.
Only shortlisted candidates will be contacted for interviews.
Job Types: Full-time, Part-time, Contract
Pay: $25.00 – $28.00 per hour
Expected hours: No less than 30 per week
Work Location: In person
Title: Office Manager/Executive Assistant
Company: Israel Film Festival in Los Angeles Produced by IsraFest Foundation, Inc.
Location: Beverly Hills, CA
