Overview
Office Manager & Administrative Coordinator Jobs in Newport News, VA at United Jewish Community of the Virginia Peninsula, Inc.
About Us: The United Jewish Community is a dedicated non-profit organization focused on promoting a vibrant community where everyone is welcome. We are looking for a dynamic, detail-oriented, and organized individual to join our team as an Office Manager and Administrative Coordinator. This position is essential in ensuring smooth daily operations and providing crucial support to our programs, staff, and community members.
Key Responsibilities:
Reception & Front Desk Support: Answer phone calls, respond to inquiries, greet visitors, and manage front door reception.
Office Management: Manage calendars, maintain office equipment, coordinate with maintenance.
CRM Database Management: Oversee and maintain our CRM system to ensure data is accurate and up-to-date. Assist with donor management and reporting. Prepare thank you notes for donations.
Facility Rental Coordination: Manage the scheduling, booking, and logistics for facility rentals, ensuring all rental agreements are in place and that spaces are prepared for events.
Program & Summer Camp Administration: Provide administrative support to the program team by assisting with scheduling, communications, and reporting for various programs, including our summer camp. Coordinate with volunteers.
Development Support: Assist with administrative tasks related to development, including preparing reports, tracking donations, and supporting donor communications.
Marketing Support: Prepare basic marketing materials such as flyers. Update the website as needed.
Newsletter & Mailer Coordination: Manage the printing, mailing, and distribution of monthly newsletters and other mailers.
Qualifications:
High school diploma required; additional administrative or office management training or certification is a plus.
Proven experience in an administrative, office manager, or similar role, preferably in a non-profit environment.
Strong organizational skills with the ability to multitask and prioritize effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software is a plus.
Basic knowledge of website management and graphic design tools (e.g., Canva) is a plus.
Excellent written and verbal communication skills.
Strong attention to detail and a customer service-oriented mindset.
Ability to work both independently and collaboratively within a team.
Why Join Us?
Make a positive impact in the community by supporting meaningful programs and initiatives.
Collaborative and supportive team environment.
Competitive salary and benefits package.
Opportunity for professional growth and development in a non-profit setting.
If you are a proactive, organized, and enthusiastic individual with a passion for supporting non-profit work, we would love to hear from you! Apply today to join our team and help us continue making a difference.
How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this role.
The United Jewish Community is an equal opportunity employer. We encourage applicants from all backgrounds to apply.
Job Type: Full-time
Pay: $40,000.00 – $50,000.00 per year
Benefits:
401(k)
401(k) matching
Employee discount
Life insurance
Paid time off
Schedule:
8 hour shift
Work Location: In person
Title: Office Manager & Administrative Coordinator
Company: United Jewish Community of the Virginia Peninsula, Inc.
Location: Newport News, VA
