Overview
Office administrator (Kyiv, Hybrid, Full-Time) Jobs in Kyiv, Ukraine at Nova Ukraine
Title: Office administrator (Kyiv, Hybrid, Full-Time)
Company: Nova Ukraine
Location: Kyiv, Ukraine
Nova Ukraine is an international nonprofit delivering strategic humanitarian initiatives in partnership with trusted teams across Ukraine. Since 2014, we’ve directed over $120 million toward aid for war-affected communities, healthcare, education, infrastructure, and civil society development. At Nova Ukraine, we turn aid into impact. We strengthen civil society and support high-impact initiatives that change lives — and we’re looking for people ready to make a meaningful impact alongside us.
We are looking for an Office Manager to support the team with administrative processes and help create a comfortable and organized work environment.
Why work with us?
🏢 Impactful Work – Ensure smooth team operations, supporting the successful implementation of humanitarian initiatives.
🌍 Mission-Driven Role – Directly contribute to humanitarian and charitable projects that have a meaningful impact on people’s lives in Ukraine.
📊 Professional Growth – Develop skills in office process management, administrative task coordination, and team workflow organization.
🕒 Flexible Work Format – Opportunity to adapt your work schedule to the team’s needs and transition to a hybrid work model after the probation period.
📌 Organizational Benefits – Participation in voluntary health and life insurance programs, access to psychological support, and English language courses.
What We’re Looking For:
✔ Confident user of MS Office (Excel, Word), Google Docs, and Google Sheets
✔ English proficiency – Intermediate (B1+) or higher
✔ Responsible, attentive, diligent, proactive, and quick to learn
✔ Motivation to grow in the humanitarian sector and support the mission of Nova Ukraine
What You’ll Do:
✔ Ordering office supplies, equipment, access cards, and other products to ensure smooth office operations
✔ Payment for delivery services
✔ Managing payments and resolving issues related to office rental
✔ Booking meeting rooms and arranging interpreter services
✔ Booking hotels for business trips
✔ Organizing first aid training sessions
✔ Managing employee birthday greetings
✔ Handling other organizational issues related to office operations
Would be a plus:
✔ Relevant experience in an administrative or office role (minimum 6 months)
✔ Experience with CRM systems
Work Conditions:
✔ Official employment in accordance with Ukrainian labor legislation
✔ Work in a comfortable office at: Kyiv, 53 Beresteiskyi Ave, Avenue Business Center
✔ Opportunity for a hybrid work format after completing the probation period
We will be happy to receive your CV together with a cover letter and financial expectations and consider your candidacy. Your personal contribution will make a huge difference in achieving our goals and mission. Join us to change the world for the better together.
