Overview
Meeting Manager Jobs in Remote at American Accounting Association
Summary: Overall responsibility for planning and executing high quality events in conjunction with volunteer members serving as Event Chairs. Managing end-to-end meeting planning, including project management, communications, budgeting, travel coordination and knowlede and execution of technical elements of in-person and digital events. Able to show skills at managing multiple priorities and adjusting to changing needs. Responsible for problem solving when challenges arise in the managing and planning of assigned meetings and events. This position may be assigned additional special projects in support of the association’s mission and annual objectives.
Primary Responsibilities:
Manages all end-to-end logistical aspects of meeting planning for assigned meetings.
Manages onsite logistics for in person meetings as scheduled.
Manages future meeting site search process for assigned meetings in partnership with TPA.
Assists leadership with the creation of estimates and manages the meeting budget and tracks cost-related planning, while continuously updating member volunteers.
Works with member volunteers to complete administrative phases of the planning process for their meeting including:
Manage volunteer leaders throughout the planning process by providing regular communications to ensure meeting logistics and tasks are kept on track.
Manage and updates the conference registration set up and meeting website pages.
Collects necessary materials on program content to ensure compliance for continued educational credit certification.
Manages hotel room block and pickup reports.
Assist with coordination of any special requests or events, as needed.
Acts as the primary liaison and manages the program production to include managing the communications between the program chair, submissions liaison & program producer to ensure the final program is produced timely and accurately.
Manage the submission, review, acceptance, and presentation processes.
Manage and oversee all shipments of materials for the meetings.
Review and process all invoices related to the meeting.
Manage the process for awards given at the meeting.
Conduct ongoing evaluation of the effectiveness and efficiency of meeting processes including revision recommendations and communicate all to appropriate staff.
Manages exhibit hall planning and execution for the association’s annual meeting.
Collaborate with Communications Manager on planning and development of marketing materials, and meeting communications.
Maintains meeting timeline and historical data reports.
Handles all post meeting follow-up including surveys, reimbursements, etc.
Documents all work processes and procedures thoroughly and accurately.
Core Competencies:
· Customer Service – Internally & Externally
· Problem Solving/Analytic Thinker
· Skilled Project Manager
· Communication Proficiency – Written & Verbal
· Ethical Conduct
· Transparent Financial Mindset
· Teamwork and Collaboration
Qualifications/Requirements:
· Five to seven (5 – 7) years of meeting management experience required, preferably in an association or non-profit organization.
· BA/BS Degree or equivalent combination of education, training and/or experience preferred.
· Ability to organize, prioritize and coordinate multiple concurrent activities with excellent attention to detail.
· Experience in exhibit hall management.
· Ability to monitor the progress of tasks and projects and provide follow up in order to meet targeted deadlines.
· Ability to follow meeting budget and provide necessary budget reports and analysis to leadership/member volunteers when needed.
· Proficiency with MS Office Suite required. Understanding of database systems and content management systems preferred.
· Experience with Zoom Meeting and Webinar platforms a plus.
· Excellent verbal and written communication skills, customer service and member relations skills.
· Extremely attentive to details and producing error-free communciations/documentation.
· Capable of working independently and as a strong team player across multiple departments.
· The ability to manage multiple projects simultaneously while delivering quality outcomes.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Event planning: 5 years (Required)
- Exhibit management: 1 year (Preferred)
Willingness to travel:
- 25% (Required)
Work Location: Remote
Title: Meeting Manager
Company: American Accounting Association
Location: Remote
Category:
