Overview

Marketing Project Coordinator Jobs in St Charles, IL at PWI

Title: Marketing Project Coordinator

Company: PWI

Location: St Charles, IL

Position Overview

Project World Impact (PWI) is seeking a Marketing Project Coordinator to join our Project Management Team in delivering digital marketing services to nonprofit organizations and purpose-driven businesses.

This role assists with coordinating client projects, supporting client communication, managing project schedules, tracking tasks, maintaining project documentation, and helping ensure projects are completed on time and with a high level of quality.

The Marketing Project Coordinator works closely with Project Managers, designers, developers, SEO specialists, Google and Meta Ads specialists, and leadership to keep projects organized and moving forward while providing excellent support to both clients and internal teams.

This is a full-time, in-office position located in Saint Charles, Illinois.

Key Responsibilities

Project Coordination

  • Support Project Managers with multiple client projects from onboarding through completion.
  • Create and maintain project timelines, task lists, schedules, and project documentation.
  • Monitor project progress and follow up on outstanding tasks.
  • Identify potential delays or roadblocks and communicate them to the Project Manager.
  • Track project milestones and help ensure deadlines are met.
  • Maintain organized client records and project files.

Client Communication

  • Assist Project Managers with communication for digital marketing and Google Ad Grant clients.
  • Schedule and coordinate client meetings.
  • Attend meetings, document notes, and track action items.
  • Send follow-up emails, meeting summaries, and action items.
  • Track client requests, approvals, and revisions.
  • Help provide timely, professional customer service throughout each project.

Team Collaboration

  • Coordinate with Project Managers, designers, developers, SEO specialists, Google Ads specialists, and leadership.
  • Assign tasks through project management software as directed.
  • Follow up on deliverables and upcoming deadlines.
  • Ensure team members have the information, assets, and client feedback needed to complete their work.
  • Help prioritize work based on project deadlines and business needs.

Quality Assurance

  • Review deliverables for accuracy and completeness before client delivery.
  • Verify requested revisions have been completed correctly.
  • Assist with testing websites, forms, and other digital deliverables before launch.
  • Help maintain company standards for quality and consistency.

Administrative Support

  • Update project management software with current project statuses.
  • Maintain client records, project files, and documentation.
  • Assist with onboarding new clients by gathering required assets, account access, and project information.
  • Support reporting, documentation, and process improvements.
  • Assist Project Managers and leadership with additional administrative and operational tasks as needed.

Qualifications

  • 2+ years of experience in project coordination, marketing coordination, administrative support, client services, account coordination, or a related role.
  • Experience working in a digital marketing agency.
  • Experience coordinating website development or digital marketing projects.
  • Knowledge of SEO, Google Ads, Google Analytics, WordPress, Google Ad Grants, or digital marketing.
  • Experience using project management software such as ActiveCollab, Asana, ClickUp, Monday.com, Trello, or similar platforms.
  • Experience working with nonprofit organizations.
  • Experience using Salesforce or another CRM.

Skills

  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • High attention to detail and accuracy. If you are reading this line, please share your favorite color in your application either in the notes section or via direct message. 
  • Ability to manage multiple projects and deadlines simultaneously.
  • Strong problem-solving and follow-up skills.
  • Proficiency with Google Workspace (Docs, Sheets, Gmail, and Calendar).
  • Ability to learn new software and technology platforms quickly.

About Project World Impact

Project World Impact (PWI) is a leading digital marketing agency dedicated to helping nonprofit organizations and mission-driven businesses achieve their goals through strategic online marketing solutions. Our nonprofit software tools help organizations improve fundraising, increase visibility, and simplify operations, while our nonprofit platform connects cause-minded individuals with more than 100,000 nonprofits worldwide.

Learn more about Project World Impact, our mission, and our team: https://pwibrands.com/about-us/ 

PWI Values

Centered on Christian Values and Ethics

  • Make A Difference
  • Deliver Wow
  • Extreme Ownership
  • Drive Continuous Improvement

Compensation

$35,000–$40,000 annually, based on experience and qualifications.

Benefits

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • 401(k)
  • 401(k) matching
  • Paid time off (Holiday, Vacation + Personal)

Apply

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