Overview
Grants Administrator Jobs in Sarasota, USA at Children First, Inc
Description:
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Reporting to the Vice President of Organizational Engagement, the Grants Administrator?is responsible for?organizing and managing Children First’s grant portfolio, including applications, awards, and reporting requirements. This role develops and maintains relationships with prospective and current funders. They also research new funding opportunities aligned with the organization’s mission and strategic priorities. The Grants Administrator develops written proposals and manages the submission and reporting process for a variety of funding sources.
The position also collaborates with the Director of Communications & Marketing on publicity requirements and supports Database Administration through data entry and gift/grant management in the donor database and related digital and physical records.
This position requires the ability to execute sound judgment and discretion. The role also supports fundraising initiatives, public relations, and events as part of the department team. As Grants Administrator, the individual will develop, execute, monitor, and manage non-governmental grants, and assist with the implementation and monitoring of federal, state, and local government grants in collaboration with other departments. The position helps promote the community image of Children First.
Work is reviewed through regular coaching, feedback, and annual evaluations with the supervisor.
Requirements:
Licenses/Certifications
- Valid Florida Driver’s License, or reliable transportation
- Immediate/continued enrollment in the Criminal History Registry-Child Care Division
- Current Health Appraisal, updated every two (2) years
Education/Equivalent Experience
- Bachelor’s degree
- Development professional with three (3) years of experience writing and securing non-governmental grants
- Experience managing databases (Raiser’s Edge preferred) in a nonprofit environment
Competencies (Knowledge, Skills, and Abilities)
Knowledge of:
- Principles and practices of?donor-based?research and fundraising?
- Confidentiality requirements and database regulation
- Grant writing standards and best practices
- Tracking for current and prospective grant opportunities
- Resource library management, including relevant statistics and trends related to the served population.
- Grant lifecycle management, from initial identification through final reporting and stewardship.
- Federal, state, and local grant processes (especially Head Start/Early Head Start regulations) preferred
Skills:
- Communicate fluently in English (Spanish is desired)
- Manage multiple complex projects simultaneously, ensuring deadlines are met
- Collect, analyze, and present data with accurate reports and clear recommendations
- Write persuasively under tight word and character count restrictions.
- Technical proficiency in donor database systems (Raiser’s Edge preferred).
- Database administration, including gift entry and constituent record maintenance.
- Persuasive storytelling integrating qualitative anecdotes with quantitative data.
- Budget development and tracking for complex project-specific grant proposals.
- Collaborative project management to lead cross-departmental data collection efforts.
- Strategic and timely communication maintaining professional and transparent relationships with funding partners.
Ability to:
- Serve as an engaging and authentic representative of Children First, fostering meaningful connections through a welcoming, forward-facing presence with donors, community partners, and the public.
- Interpret data and think creatively to solve problems and make decisions
- Work cooperatively between staff and other departments.
- Manage time, stress and constantly changing situations.
- Clearly delineate grant requirements and expectations to stakeholders.
- Serve as a cross-trained backup for database responsibilities and donor/ funder inquiries.
- Support event facilitation, including nights and weekends for major and special events.
- Manage a comprehensive grant calendar to ensure 100% adherence to all submission and reporting deadlines.
- Identify and vet new funding opportunities that align with…
Title: Grants Administrator
Company: Children First, Inc
Location: Sarasota, USA
Category:
