Overview
Finance and Office Administrator Jobs in Chatham, NY at Equine Advocates
Full Job Description
Want a diverse and interesting job for a National Non-Profit Organization headquartered in Chatham, NY? Apply here!
Bookkeeping; Office Management; Sanctuary Tours; Liaison with Equine Sponsors, Donors & Visitors; Public Open Day Participation; Tabling, Photography; Creating New Equine Sponsor Packs; Event Planning and more!
Equine Advocates Rescue & Sanctuary, home to rescued horses, ponies, donkeys & mules and retired military working horses. We focus our work on rescue, sanctuary, education and advocacy.
Bookkeeping
QuickBooks (QB) entries including deposits, journal entries and check writing, monitoring account balances
Review all invoices. Prepare spreadsheet for all credit card invoices with receipts;
Bank reconciliations
Oversee all monthly/quarterly automatic credit card donations and contact those donors when credit cards have expired or failed to process. Update information on-line and in DonorPerfect (DP)
Process all credit card donations that come in the mail or in person
Prepare cash deposits
Reconcile all website donations by Credit Card or by PayPal
Payroll
Process weekly payroll through ADP
Review hourly staff time cards
Record sick & vacation
Office Management
Pick up and drop off mail at post office in the AM daily
Open Mail and record daily counts. Sort, batch and log donations
Maintain all office supplies and order as needed
Assist in data entry into our donor database
File retention and disposal
Update/Maintain Procedural Manual for all office processes
Other Responsibilities
Assist with Public Open Days – including set up and close up. Ensure that all materials/signage etc is ready before the Open Day
Schedule and oversee Community Service projects
Liaison with Equine Sponsors, visitors and assist with group tours
Prepare new Equine Sponsorship Packages
Give Sanctuary Tours
Assist in preparation for and work Annual Gala and other Events
Volunteer Liaison. Set up interview with the Equine Care Manager and yourself
Equine Photography
And more…..!
Job Type: Full-time
Pay: $45,000.00 – $50,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
Monday to Friday
Work Location: In person
Title: Finance and Office Administrator
Company: Equine Advocates
Location: Chatham, NY
Category:
