Overview
Family Administrative Assistant Jobs in West Chicago, USA at Wheaton Bible Church
Position: Family Life Administrative Assistant
Wheaton Bible Church (WBC) is a dynamic, thriving multiethnic church community committed to living out our mission to Love God, Love One Another, Love our Neighbors, and Love the Nations. We serve the Chicago suburbs and globally with 90+ sent missionaries and indigenous partners. Services are held in English and Spanish, and we provide space, care, and leadership coaching for five additional ethnic language fellowship groups.
We also support the local community through West Chicago’s largest social service provider, Puente de Pueblo, offering case management, adult literacy programming, and after‑school programs for children and youth.
As a Family Life Administrative Assistant, you will support our multi‑ethnic ministry serving children from birth through high school, as well as special needs ministry. Your work will help people Love God, Love One Another, Love Our Neighbors, and Love the Nations by providing administrative and ministry support.
Full‑time – 40 hours per week. Schedule has some flexibility;
Sunday mornings are required.
Administrative and Ministry Support (80%)
- Provide administrative and coordination support to the Kids’ Life and Student Life teams, including planning, organizing, and executing programs and discipleship events.
- Support initiatives that further the mission of the Family Life Ministry.
- Maintain accurate attendance records and oversee database management for the Family Life Team.
- Participate in team meetings, regular check‑ins, and collaborate on cross‑department projects.
Child Protection Process Management (15%)
- Serve on the Child Protection Team to maintain and improve the screening process.
- Partner with the Kids’ Life and Student Life teams to ensure all volunteers complete required screenings timely.
General Church Staff Involvement (5%)
- Participate in weekly staff prayer and monthly staff gatherings.
- Support church‑wide events and initiatives such as Christmas and Easter services, Care Fest, and Missions Fest.
- Maintain confidentiality regarding membership, care, and communication matters.
- Contribute as a team member to the overall work and needs of the church.
Qualifications
- Demonstrated spiritual maturity, Christlike character, and commitment to personal growth in prayer and God’s Word.
- Passion for supporting ministry to children, students, and families.
- Strong organizational, administrative, and communication skills.
- Ability to manage multiple priorities with accuracy and follow‑through.
- Collaborative, servant‑hearted, and relationally strong.
- 3‑5 years of experience in administrative support or ministry operations preferred.
- High School Diploma required; BA or BS preferred.
- Experience with Word, Excel, and Canva.
- Alignment with WBC’s mission, doctrine, and values.
- Willingness to become an active member at WBC.
- Spanish fluency is a plus.
Physical Qualification
- Frequent standing, walking, and moving through the church campus.
- Prolonged periods of sitting and working at a computer.
- Occasional lifting, carrying, pushing, or pulling up to 25lbs.
- Ability to bend, kneel, and reach.
- Ability to operate office equipment such as copiers and printers.
Status: Full‑time, Non‑exempt.
Benefits: All full‑time positions are eligible for our full benefit package which includes medical and dental insurance, PTO, sick time, holidays, 403(b) with up to 7% match, life insurance, and long‑term disability.
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Title: Family Administrative Assistant
Company: Wheaton Bible Church
Location: West Chicago, USA
Category:
