Overview
Executive Assistant to the CTXO Jobs in United States at RemoteHunter
Title: Executive Assistant to the CTXO
Company: RemoteHunter
Location: United States
About Our Client
The organization operates in the education association sector, addressing challenges related to talent, membership, and volunteer engagement within this space. It supports teams that deliver impactful services to members and volunteers by fostering alignment, operational efficiency, and high-quality experiences. The organization manages complex volunteer governance activities and cross-functional initiatives to enhance organizational effectiveness and member satisfaction.
About the Opportunity
The Executive Assistant to the CTXO serves as a strategic partner to the Chief Talent and Experience Officer, enabling the smooth coordination of volunteer governance, project support, and key initiatives. This role is central to maintaining alignment and momentum across multiple teams and workstreams, ensuring effective communication, scheduling, and logistical execution. The position is crucial for supporting the organization’s operational goals and enhancing the experience of members, volunteers, and staff.
Responsibilities
- Provide strategic administrative support to the Chief Talent and Experience Officer, managing a complex calendar and aligning priorities.
- Support travel logistics, including processing expenses and reimbursements.
- Manage correspondence and communications, drafting materials and ensuring timely follow-up.
- Track and manage key initiatives across Member Experience, Volunteer Engagement, and People & Culture.
- Maintain project plans to monitor progress, risks, and dependencies.
- Coordinate internal and external meetings, including scheduling and agenda preparation.
- Capture meeting notes, manage action items, and ensure accountability.
- Support volunteer committee operations through planning, scheduling, logistics, and materials coordination.
- Plan and execute internal and external events, managing timelines and resources.
- Organize systems for documentation and record keeping to support project continuity.
- Support and coordinate special projects and cross-functional initiatives to ensure alignment and timely execution.
Requirements
- 3 to 5+ years of experience in executive administration, operations, or project coordination.
- Strong organizational skills with high attention to detail.
- Exceptional written and verbal communication skills.
- Ability to manage multiple priorities and stakeholders effectively.
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
- Experience with project management tools such as Smartsheet, Asana, or Monday.com.
Preferred Qualifications
- Experience in a nonprofit or association environment.
- Project management certification.
- Must be able to perform essential duties satisfactorily with reasonable accommodation.
- Authorized to work in the United States.
Compensation & Benefits
Compensation
- Annual Salary: $78,500 to $87,500.
Benefits & Perks
- Remote work with no in-office presence required.
- 403(b) retirement plan with an outstanding 8% employer contribution.
- Comprehensive health, life, and disability insurance.
- Paid time off (PTO) and paid holidays.
- Monthly wellness stipend.
- Dedicated professional development funding and tuition assistance.
Equal Opportunity Statement
Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
About RemoteHunter
RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.
