Overview
Executive Assistant to Operations Jobs in San Diego, California, USA at Experiencing Worship
Apply for This Job Executive Assistant to Operations La Jolla Christian Fellowship (Soon to be Sea Change Church) La Jolla, CA Posted:
February 04, 2025 Job Information: POSITION STRUCTURE:
Part Time – Hourly, $ per hour, DOE. 25 hours per week. Direct Reports to Minister of Operations. Position may be combined with Finance Assistant role for Full Time status, for the right applicant. The Executive Assistant is responsible for the administrative and other support of the Minister of Operations and, by extension, the Lead Pastor. The primary function of the Executive Assistant will be performing administrative support including: data management, reports, and communications with various staff and ministry leaders on behalf of the Minister of Operations.
Additional responsibilities will include event planning and coordination,
project management
as assigned, event bookings, calls and emails on behalf of the Minister of Operations, and occasionally making arrangements for meals at meetings or events. This role will also be working with other LJCF staff to support the needs of various seasonal projects and events. REPORTING STRUCTURE The Executive Assistant reports directly to the Minister of Operations /she will support the
Executive Leadership Team
which includes: the Lead Pastor, Minister of Operations, and the church board.
JOB PROFILE The Executive Assistant should know the heart, vision, and goals of the LJCF executive team. The successful candidate will have the fortitude and wisdom to take the vision of a project as assigned and marshal the needed resources and/or plan to execute on that vision. The right candidate must be able to anticipate, challenge, collaborate, and draw out the needed information from the staff they work with.
Always keeping the LJCF vision at the forefront, he/she must look at every problem or opportunity through the lens of that vision.
Conflict resolution
must be healthy, and the ability to communicate needs, problems, aspirations, and ideas are among the highest value to the
leadership
team. A calling to our church and the discipline for daily prayer, listening to sermons, and being otherwise spiritually fed is paramount for healthy ministry here.
TACTICAL MINISTRY RESPONSIBILITIES Create, manage, and maintain a variety of
communication
forms (including email, calls, texts, social media, and voicemail) to assigned ministries and volunteer groups. Coordinate with the Minister of Operations, Front Office Manager, and other admin leaders on maintaining the master calendars, room reservations, and required resources for meetings/events (including Sunday services). Serve as the primary contact person for events, meetings, and other scheduled commitments for assigned ministries and volunteer groups.
Obtain permits and follow up on details as needed. Assist with travel arrangements for the Lead Pastor and Minister of Operations and all assigned ministries. Maintain accurate database information and produce various required weekly/monthly/quarterly reports as needed for Executive staff (training on reports provided upon hire). Create and edit documents, presentations, newsletters, and other written materials as needed. Perform research and
project management
for a variety of strategic projects as assigned.
Train and facilitate supervision of Office Angels (office volunteers). Cross train and offer coverage for other administrative staff, particularly the Front Office Manager, Finance Team Lead, and Minister of Operations. Complete the LJCF DNA Course and the Women Skills or Men Skills Course within one year of hire. Perform other duties as assigned.
To apply
, submit Resume to andrea #J-18808-Ljbffr
Title: Executive Assistant to Operations
Company: Experiencing Worship
Location: San Diego, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator), Non-Profit & Social Impact (Office Administrator/ Coordinator)
