Overview
Executive Assistant to Chief Communication and Marketing Officer Jobs in Rockville, MD at The Choice, Inc.
Title: Executive Assistant to Chief Communication and Marketing Officer
Company: The Choice, Inc.
Location: Rockville, MD
North Bethesda, MD, (1-4 days/month in office)
Conversion salary: $70,000-$75,000
The Choice is partnering with a public health nonprofit dedicated to fighting kidney disease and supporting kidney disease patients. We are seeking an experienced Executive Assistant for a temporary-to-hire opportunity supporting the organization's Chief Communications & Marketing Officer.
This is an excellent opportunity for a proactive, polished administrative professional who enjoys serving as a trusted partner to executive leadership while helping keep projects, priorities, and operations running smoothly. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.
ESSENTIAL DUTIES & RESPONSIBILITIES
Executive Administrative Support (40%)
This area ensures the CCMO and OCM leadership team have the administrative structure and support needed to operate efficiently and strategically.
- Manage complex scheduling, calendars, and meeting coordination for the CCMO.
- Organize internal and external meetings, including agendas, logistics, and materials.
- Develop presentations, reports, and executive‑level documents.
- Coordinate travel arrangements and prepare expense reports.
- Record minutes for Board Communications and Marketing Committee meetings.
Project & Workflow Management (35%)
This area supports the execution, tracking, and timely completion of OCM projects and organizational priorities.
- Maintain project trackers and compile status updates for the CCMO.
- Track items requiring CCMO review, approval, or follow‑up.
- Support KPI collection and reporting for key meetings and year‑end summaries.
- Coordinate vendor outreach during bid and proposal processes.
- Provide project support to the communications, brand marketing and digital marketing teams as needed.
- Participate in corporate-funded project process as a project manager or team lead, as needed.
- Manage timelines and deliverables for the annual report and major events
Budget Coordination & Financial Administration (20%)
This area ensures accurate, timely, and organized financial tracking and reporting for OCM.
- Coordinate the annual budget schedule and deliverables.
- Track monthly budget activity and prepare division‑level budget reports.
- Support coding and tracking of expenditures for corporate‑funded projects.
- Monitor pending invoice approvals and flag delays.
Other Duties as Assigned (5%)
- Additional responsibilities as determined by the supervisor or OCM leadership.
EDUCATION & EXPERIENCE
Required
- Bachelor’s degree or equivalent experience.
- 5–7 years of administrative support experience, preferably supporting C‑suite or senior leadership.
- Experience with budget tracking and financial administration.
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
- Strong organizational, communication, and multitasking skills.
- Ability to handle confidential information with integrity.
- Typing speed of at least 60 WPM.
Preferred
- Experience using Asana, or another Project Management Software
- Experience in nonprofit organizations.
- Knowledge of communications or marketing functions.
- Experience supporting project management and cross‑departmental workflows.
- Familiarity with KPI tracking or reporting processes.
COMPETENCIES
- Organizational and planning excellence
- Analytical and problem‑solving ability
- Effective communication (written and verbal)
- Collaboration and relationship‑building
- Adaptability and composure under pressure
- Initiative and independent decision‑making
- Attention to detail and accuracy
- Professionalism and confidentiality
