Overview
Executive Assistant to CEO’s Office Jobs in India at PMO Global Institute Inc.
Title: Executive Assistant to CEO’s Office
Company: PMO Global Institute Inc.
Location: India
Company Description
PMaspire GroupPMO Global Institute is a nonprofit organization and a globally recognized PMO certification body dedicated to providing PMO standards, certifications, and software. With a mission to share expertise and enhance professional development, PMO Global Institute supports professionals worldwide in implementing effective Project Management Offices. The organization is committed to promoting excellence in PMO practices across industries through globally aligned resources and certifications.
Role Description
We are looking for a highly organized, disciplined, proactive, and execution focused Executive Assistant to support the CEO’s Office across multiple global business operations.
The role requires strong coordination, communication, monitoring, reporting, documentation, and operational management capabilities. The Executive Assistant will work closely with the CEO and senior management team to ensure smooth execution of strategic, operational, administrative, and business activities across multiple companies and international operations.
This is a high responsibility role suitable for someone who can work in a fast paced, dynamic, and global business environment with strong confidentiality, professionalism, and ownership mindset.
Key Responsibilities
- Work closely with the CEO on daily coordination and follow ups
- Take meeting notes, prepare MOM, and track action items
- Follow up with teams regarding pending deliverables and deadlines
- Draft professional emails, reports, presentations, and business documents
- Coordinate internal and external meetings across multiple time zones
- Conduct presentation rounds and support interview coordination
- Review and verify exam applications and related documentation
- Support quarterly ToT (Train the Trainer) onboarding activities
- Coordinate Kahoot, Slido, LMS access, and course material access for trainers
- Coordinate ToT invitations, training logistics, and onboarding communication
- Record employee attendance/compliance activities through system
- Prepare operational, monitoring, and follow up reports
- Coordinate webinars, virtual meetings, and executive sessions
- Maintain confidential records, files, and executive documentation
- Support business operations, compliance activities, and strategic initiatives
- Perform additional responsibilities assigned by the CEO’s Office
Qualifications
- Strong skills in Executive Administrative Assistance and Executive Support
- Proficiency in managing Expense Reports and Diary Management
- Experience in Administrative Assistance and organizational coordination
- Exceptional organizational and time-management skills
- Ability to handle sensitive information with discretion and professionalism
- Strong written and verbal communication skills
- Proficiency in office management software and tools
- Previous experience in a similar role is a plus
- Bachelor’s degree or equivalent qualification in business administration, management, or related field
Perks and benefits
- Fixed Salary: Rs 500,000/Yearly [Depending on Experience]
- Mobile Allowance: At actual [You will be provided a dedicated International Phone Number]
- Performance Bonus: Normally, 2-3 bonuses are disbursed per year. Performance bonuses will depend on both quantitative and qualitative assessment criteria.
- Travel Allowance- At Actual as per company travel policy
- Provident Fund as per policy
