Overview
Executive Assistant/Communication Coordinator Jobs in Los Angeles, CA at The Giving Spirit
Title: Executive Assistant/Communication Coordinator
Company: The Giving Spirit
Location: Los Angeles, CA
Reports To: CEO
This is a 26-year-old nonprofit organization with a small, collaborative team environment.
ROLE
The Executive Assistant & Communications Coordinator provides high-level administrative and communications support to the CEO while assisting with organizational materials, proposals, and visual communications. This role is a trusted partner to the CEO and Chief of Staff, helping manage priorities, prepare presentations and proposals, and support day-to-day operations.
This position requires a highly organized, proactive professional who thrives in a fast-paced, high-accountability environment and can manage multiple priorities with professionalism and discretion.
KEY RESPONSIBILITIES
Executive Support & Operations
- Provide direct administrative support to the CEO
- Manage complex scheduling, calendar coordination, and meeting logistics
- Draft and manage executive correspondence and follow-up communications
- Prepare meeting agendas, notes, and action items
- Conduct research on donors, sponsors, foundations, and partners
- Maintain contact lists and shared drive organization
- Assist with coordinating travel, meetings, and external engagements
Communications & Proposal Support
- Develop visually compelling materials using Canva, including presentations, one-pagers, social media graphics, and event materials
- Draft first-pass proposals, sponsorship decks, and partnership materials based on direction from CEO and Chief of Staff
- Edit and format documents, reports, and presentations
- Assist in drafting donor communications, outreach emails, and organizational messaging
- Maintain consistency in formatting and visual presentation across materials
Marketing & Social Media Support
- Assist with social media content creation and posting
- Support development of newsletters and external communications
- Update website content as needed
- Help prepare marketing and event collateral
Events & Project Support
- Assist with planning and logistics for meetings and events
- Support coordination with vendors, sponsors, and partners
- Track timelines and deliverables for key initiatives
- Provide general project coordination support
QUALIFICATIONS
- Minimum 4–5 years Executive Assistant or administrative experience supporting senior leadership
- Bachelor’s degree or equivalent experience preferred
- Strong writing and editing skills
- Excellent organizational and time management abilities setting and overseeing organizational timelines
- Ability to work in a fast-paced, high-expectation environment
- Strong sense of urgency and follow-through
- Professional, resilient, and adaptable
- Highly detail-oriented and proactive
- Ability to thrive in a fast-paced, high-accountability environment with shifting priorities and direct executive feedback
TECHNICAL SKILLS
- Google Workspace & Microsoft Office
- Advanced Canva skills required
- PowerPoint / presentation design (required)
- Social media platforms (LinkedIn, Instagram, etc.)
- CRM experience (Bloomerang preferred)
- Mac / Apple ecosystem proficiency required (MacOS, iCloud, Apple Mail, Calendar, iPhone integration)
- Adobe Creative Suite (preferred)
- Chat GPT a bonus
COMPENSATION & SCHEDULE
Salary range: $60,000 annually, commensurate with experience.
This is a full-time, in-office position based in West Hollywood. Standard hours are 9:00am–6:00pm, with occasional evening and weekend work as needed, with approved overtime.
Applicant Requirements
- A Current Resumé
- Attach a cover letter
- Send to [email protected]
