Overview
Executive Assistant & Board Liaison Jobs in Pasadena, CA at MUSE/IQUE
Executive Assistant & Board Liaison
To apply, please email a resume and cover letter to [email protected] with “Executive Assistant & Board Liaison” as the subject line. Applications that are missing any required documents or are submitted solely through Indeed will not be considered.
Status: Full-time, non-exempt, permanent employee
Reports to: President and CEO
Compensation: Hourly range $25 to $28 per hour, plus benefits including paid time off, sick time, 10 paid holidays, and health insurance (medical, dental, and vision)
Primary Responsibilities:
Executive Support
Board of Directors Support
General Office Support
A. Executive Support
Executive Calendar Management: Coordinate and maintain the calendars for the President & CEO, Artistic Director, and Executive Vice President. Ensure timely notifications of upcoming appointments, providing all relevant details and materials.
Email Correspondence: Oversee email accounts for the CEO and Artistic Director. Alert them to urgent or important messages, respond as necessary, prioritize emails, and ensure follow-up on key communications.
B. Board of Directors Support
Draft and prepare correspondence, memos, meeting notes, agendas, and other materials for communication between executive leadership and the board of directors.
Attends all board meetings and take detailed minutes.
Generates agendas and other required materials
C. General Office Support
Perform basic clerical duties, including answering phone, responding to emails, faxing, filing, and data entry.
Answering phone calls in a polite and professional manner, forwarding and/or taking messages as necessary.
Provides back-up administrative support to other departments as required.
Required Qualifications / Skills:
Bachelor’s degree and a minimum of three years of progressive experience, preferably in a role supporting senior leadership.
Strong technical skills, including minute-taking, and computer software skills.
Excellent attention to detail, adaptability, and the ability to work effectively in a fast-paced environment with strict deadlines.
Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
Preferred Qualifications / Skills:
Experience working in a nonprofit organization.
Interest in and familiarity with and the arts.
To apply, please email a resume and cover letter to [email protected] with “Executive Assistant & Board Liaison” as the subject line. Applications that are missing any required documents or are submitted solely through Indeed will not be considered.
Job Type: Full-time
Pay: $25.00 – $28.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Work Location: In person
Title: Executive Assistant & Board Liaison
Company: MUSE/IQUE
Location: Pasadena, CA
