Overview
Executive Assistant Jobs in Washington DC-Baltimore Area at RPStaffing
Title: Executive Assistant
Company: RPStaffing
Location: Washington DC-Baltimore Area
RPStaffing is conducting an immediate search for the Executive Assistant to the Executive Director of a major nonprofit association based in Washington, DC. Apply today for immediate consideration!
Status: Temporary with the possibility of becoming permanent
Job Title: Executive Assistant
Hours: Full-time / Monday to Friday
Timeline: Immediate hire through the end of October with a possible extension through the end of the year, and the possibility of becoming permanent
Weekly Hybrid Schedule: Three days onsite/ Two days remote
Office Location: Washington, DC
Hourly Compensation During Initial Temporary Period: $25.00 to $30.00 per hour
Key Responsibilities
The Executive Assistant is responsible for being conversant with the internal and external responsibilities of the Executive Director in order to assist with tasks related to the daily and long-term operations of the Association.
- Reporting directly to the Executive Director
- Scheduling and maintaining the Executive Director’s calendar based on strong understanding of the ED’s priorities and internal and external responsibilities
- Communicating professionally, effectively, and efficiently with a range of constituents, in person and via email and phone;
- Ensuring that the Executive Director has all necessary materials in advance to be effective on calls or in meetings
- Working collaboratively with the Associate Executive Director and their staff in support of Association activities
- Deploying requests and tasks to other assistants and administrative personnel on behalf of the Executive Director, when needed to support Association projects and initiatives
- Providing administrative support on complex or confidential matters, including but not limited to travel arrangements and related travel itineraries, agendas, advances, expense reports, etc.
- Providing administrative support including mail preparation and document distribution
- Assisting and co-leading with the Executive Director in assessing office structures to support strategic steps (e.g., changes and/or re-organization of work and roles) toward enhanced organizational functioning
Office Support and Assistance:
- Having an overall knowledge of the various Association programs
- Developing and maintaining strong proficiency in key platforms and their various functions (Microsoft Outlook suite, Dropbox, etc.) to support the Executive Director and serve as a resource for office operations
- Receiving and screening executive telephone calls and emails with exemplary professionalism
- Developing and maintaining electronic records and resources
- Documenting processes in use to safeguard knowledge of office operations
- Supporting implementation of effective, efficient and professional office operations
- Assisting in the preparation and execution of meetings including logistics, catering, audio, and
- IT requirements; with approval of the Executive Director
- Providing administrative and project management support for activities, initiatives, and special projects; with approval of the Executive Director
- Other duties as assigned.
Qualifications
- BA/ BS degree
- 3+ years related experience
- Ability to work onsite in DC in a hybrid setting as described above
- Strong computer skills using MS365, the ability to learn new systems quickly, and the ability to troubleshoot technology issues
- Highly adaptable and flexible
This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties or benefits. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
