Overview
Executive Assistant Jobs in Orem, UT at Kids on the Move
Title: Executive Assistant
Company: Kids on the Move
Location: Orem, UT
At Kids On The Move (KOTM), we believe strong families build strong communities. For 40
years, we’ve provided impactful support through programs that empower children and their
families, including our Autism Center, Early Head Start, and Early Intervention services. As a
community-driven nonprofit located in Orem, UT, we are committed to creating meaningful
change.
We are currently seeking an Executive Assistant (EA) to provide exceptional administrative
support to our CEO. This role demands a proactive, organized professional who can efficiently
manage scheduling, communications, travel arrangements, and critical projects while
maintaining utmost confidentiality.
If you are adept at anticipating executive needs, thrive under pressure, and seek an opportunity to
positively impact our community, we encourage you to apply!
Executive Assistant Requirements & Qualifications:
• 5+ years of experience supporting senior executives (C-suite preferred) with previous
experience in fast-growing nonprofit or entrepreneurial environments advantageous.
• Bachelor’s degree preferred
• Interpersonal & Time Management Skills: Highly organized, proactive, and capable of
independently prioritizing and anticipating immediate and future needs while building
strong relationships.
• Calendar & Schedule Management: Coordinate and assist in managing the CEO’s
calendar, appointments, and events, proactively addressing conflicts and optimizing
time usage.
• Travel Coordination: Coordinate with the other Executive Assistants with detailed
itineraries, including flights, accommodations, transportation, and required
documentation, ensuring seamless travel.
• Communication & Liaison: Act as the primary contact between the CEO and internal/
external stakeholders, effectively drafting, proofreading, and managing communications
and reports.
• Meeting & Documentation Support: Prepare agendas, presentations, and reports, take
accurate minutes, and manage follow-ups, including communications with the Board of
Directors.
• Project & Event Management: Provide support on high-priority projects, event
planning, and execution, tracking deadlines and progress, and facilitating company events
and presentations.
• Confidentiality & Discretion: Demonstrate integrity and discretion handling sensitive
company, personnel, and legal information.
• Problem-Solving & Adaptability: Exhibit strong critical-thinking, problem-solving
abilities, and adaptability under high-pressure circumstances.
• Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint,
Outlook) and familiarity with financial systems and project management tools.
• Special Projects as assigned, which may include preparing and reviewing
documents, grants, and other projects for the CEO and COO.
