Executive Administrative Assistant

Overview

Executive Administrative Assistant Jobs in Yakima, WA at Central Washington Disability Resources

Central Washington Disability Resources

Position Description

Location: Job

Yakima Office

Title:

Executive Administrator

Department:

Administration

Reports To:

Executive Director

FLSA Status:

Hourly / Non-Exempt

Schedule:

Part-Time – 24 Hours per Week | Starting Wage: $23.00 per hour Contract based as funding allows

Central Washington Disability Resources (CWDR) is a nonprofit Center for Independent Living serving people with disabilities across Central Washington. CWDR promotes empowerment, inclusion, wellness, self-determination, and full community participation through advocacy, community education, peer mentoring, skill development, and related independent living services.

Position Purpose

The Executive Administrator provides high-level administrative and operational support to the Executive Director and helps strengthen CWDR’s organizational infrastructure. The position supports human resources administration, financial and purchasing processes, staff onboarding and training coordination, board administration, organizational compliance, internal communication, and day-to-day administrative operations.

The Executive Administrator works directly under the Executive Director and helps ensure organizational systems are consistent, efficient, well-documented, and responsive to staff and organizational needs. This position is distinct from the Program Manager. The Executive Administrator focuses on executive, administrative, HR, financial, governance, and organizational operations, while the Program Manager focuses primarily on program implementation, program staff supervision, consumer services, program quality, and program compliance.

Responsibilities

Essential Functions:

• Executive & Administrative Support: Provide direct administrative support to the Executive Director; assist with priorities, projects, deadlines, correspondence, meetings, records, contracts, policies, and organizational follow-up.
• Human Resources & Staff Support: Serve as an administrative resource for routine staff questions regarding policies, procedures, forms, benefits, and internal processes; support onboarding, recruitment, training coordination, personnel documentation, and performance-review administration.
• Financial & Purchasing Responsibilities: Review and sign purchase orders within authority established by the Executive Director and CWDR financial policies; maintain supporting documentation; coordinate with the bookkeeper and Executive Director regarding missing documentation; and support financial controls and grant or audit documentation.
• Board & Governance Support: Assist with board meeting materials, scheduling, governance records, policy acknowledgments, committee documentation, board onboarding, and follow-up items.
• Organizational Operations: Strengthen administrative systems across CWDR offices and programs; help maintain organizational calendars, deadlines, forms, procedures, compliance requirements, and consistent internal workflows.
• Staff Training & Development: Coordinate internal trainings and professional development; maintain training records; assist with training materials and provide guidance on assigned administrative procedures, purchasing processes, and documentation requirements.

Additional Responsibilities:

• Maintain confidentiality regarding personnel, financial, consumer, board, and organizational matters.
• Support documentation related to employee concerns, workplace conflicts, and HR matters under the direction of the Executive Director.
• Assist the Executive Director with coordinating employee mediation or conflict-resolution processes when appropriate.
• Refer disciplinary actions, formal investigations, termination decisions, significant employee complaints, and other high-level HR matters to the Executive Director.
• Help coordinate communication between the Executive Director, Program Manager, staff, board members, contractors, and community partners.
• Support preparation for audits, monitoring visits, grant reviews, and contract compliance activities.
• Identify administrative processes that could be improved and make recommendations to the Executive Director.
• Fulfill other duties as assigned by the Executive Director.

Decision-Making Authority

The Executive Administrator may make routine administrative decisions within established CWDR policies and authority delegated by the Executive Director. The position may approve or sign purchase orders within established limits, provide staff guidance regarding existing policies and procedures, coordinate routine HR administrative matters and staff trainings, request missing administrative or financial documentation, and communicate administrative expectations established by the Executive Director.

Final authority for significant personnel actions, organizational policy, major financial commitments, contracts, employee termination, organizational strategy, and other executive decisions remains with the Executive Director and/or Board of Directors as applicable.

Qualifications

Education and/or Experience:

• High school diploma or equivalent required; associate degree, bachelor’s degree, or relevant combination of education and professional experience preferred.
• Experience in administrative support, nonprofit administration, human resources, office management, financial administration, or a related area preferred.
• Experience supporting executive leadership, a nonprofit board, employee onboarding, staff training, purchase orders, bookkeeping documentation, or financial processes preferred.
• Strong organizational, time-management, written communication, and verbal communication skills.
• Ability to maintain confidential and sensitive information.
• Ability to manage multiple responsibilities and deadlines and to work independently while understanding when matters should be elevated to the Executive Director.
• Proficiency with email, calendars, Google Suite, Microsoft Office/Microsoft 365, spreadsheets, electronic records, and common office technology.
• Commitment to disability rights, accessibility, equity, inclusion, and the Independent Living philosophy.
• Experience working with people with disabilities and/or diverse rural and underserved communities preferred.
• Bilingual English/Spanish skills preferred but not required.

Key Competencies:

• Time Management: Prioritizes competing demands, plans ahead, meets deadlines, and follows through on assigned goals.
• Team Player: Works respectfully and cooperatively with leadership, staff, consumers, board members, and community partners.
• Communication: Communicates clearly, professionally, accessibly, and appropriately in written and oral formats.
• Clerical & Technical: Uses administrative systems, records, forms, spreadsheets, electronic files, and office technology accurately and efficiently.
• Problem-Solving: Identifies issues, considers practical solutions, and knows when to elevate matters to the Executive Director.
• Confidentiality & Judgment: Handles sensitive HR, financial, board, and organizational information with discretion and sound judgment.

Working Conditions

Work Environment: This position is primarily performed in an office environment and may occasionally require travel to CWDR offices, community locations, trainings, meetings, or events. The employee may interact with the public, staff, consumers, board members, contractors, and community partners by phone, email, virtual meeting, and in person.

Work Context: This position requires attention to detail, adaptability, professionalism, sound judgment, confidentiality, and the ability to remain composed while handling multiple priorities and sensitive situations.

Physical Requirements: While performing the duties of this position, the employee may regularly sit, communicate, use a computer and office equipment, and occasionally stand, walk, reach, bend, or lift and/or move materials up to approximately 25 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

Supervisory Responsibilities

This position does not routinely supervise program staff. The Executive Administrator may coordinate administrative work, staff trainings, onboarding activities, and assigned operational processes. Any supervisory or disciplinary authority must be specifically delegated by the Executive Director.

Compensation and Benefits

This is a part-time, 24-hour-per-week, hourly/non-exempt position with a starting wage of $23.00 per hour. Benefits are provided according to CWDR personnel policies and eligibility requirements and may include prorated paid time off and sick leave, applicable paid holidays, professional development and paid training, mileage and approved travel reimbursement, and other benefits available to eligible part-time employees.

Reasonable Accommodation and Non-Discrimination

Employees must be able to perform the essential functions of this position with or without reasonable accommodation. CWDR considers requests for reasonable accommodation and will make reasonable accommodations consistent with applicable law.

CWDR provides equal employment opportunities and does not unlawfully discriminate on the basis of any characteristic protected by federal, state, or local law.

Pay: From $23.00 per hour

Expected hours: 24.0 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Title: Executive Administrative Assistant

Company: Central Washington Disability Resources

Location: Yakima, WA

Category: