Overview
Event Coordinator Jobs in London, England, United Kingdom at Aquent
Title: Event Coordinator
Company: Aquent
Location: London, England, United Kingdom
The Events Coordinator provides operational support for onboarding programmes. The ideal candidate will be a detail-oriented, proactive professional who can operationalise processes, remain calm under pressure, and has a strong track record of delivering exceptional customer service. They will demonstrate excellent communication, teamwork, motivation, and a positive attitude.
This person will be highly organised, efficient, composed, and capable of thriving in high-pressure, time-sensitive environments, while also being adaptable to rapidly evolving requirements. The role will focus on enhancing the new hire experience throughout the onboarding journey. Daily responsibilities will include pre-start processes and on-site event support.
Key Responsibilities
Supporting the delivery of end-to-end logistics for FTE orientation or engineering bootcamp programmes
Ensuring events run smoothly, with full administrative and operational support
Providing high-level customer service to presenters, attendees, and stakeholders
Managing pre-event logistics, including liaising with suppliers and coordinating setup
Engaging with senior leaders and directors during orientation events
Acting as a subject matter expert during events to answer questions and support attendees
Event setup, takedown, preparation, and inventory management
Managing attendees ranging from 40 to 200 people
Supporting both short-term (2-day) and extended (5-day) training attendees
Supporting light change management projects such as quarterly scheduling
Qualifications
Essential Requirements:
Comfortable learning new tools and becoming a subject matter expert
Strong written and verbal communication skills
Excellent customer service and cross-functional collaboration abilities
Able to navigate ambiguity in a fast-paced, ever-changing environment
Experience in project management and process improvement
Strong time management and attention to detail
Ability to multitask across concurrent projects
Comfortable working both independently and in a team setting
Confident in public speaking and presenting at large-scale events
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Access) and Google Suite
Preferred Qualifications
Experience in employee onboarding or new hire experience
Event coordination experience
Experience with Salesforce and LMS (Learning Management Systems)
Bachelor’s degree
This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.
Client Description
Our Client is the largest social media company in the world. They have substantial B2B and B2C advertising and media platforms, as well as a nonprofit initiative. With the mission of bringing people together, they now boast over 2 billion users, and are rapidly developing as they influence the world around us.
Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process,
to those with a
medical condition, disability or neurodivergence.
