Overview
Donor Engagement Operations Manager Jobs in Ashland, OR at Oregon Shakespeare Festival
Now Hiring: Donor Engagement Operations Manager
Department: Development | Reports to: Director of Giving and Engagement
Status: Full-Time, Exempt
Salary Range: $70,000- $75,000 annually
Location: Ashland, OR
Principal Duties and Responsibilities (Essential Functions):
- Lead and execute all aspects of planning and execution for major events for the theatre
- Ensure events are delivered successfully, meeting organizational goals, staying within budget, and providing a positive audience experience
- Establish event goals and ROIs, and make recommendations for event continuation or discontinuation based on metrics
- Collaborate with Development Team members to budget, design and produce donor-related events
- Execute all aspects of event logistics including negotiating contracts with venues, vendors, performers, and other service providers
- Develop and oversee budgets for events. Including reconciling and paying vendors and personnel in a timely manner
- Collaborate with Volunteer Coordinator to recruit and train volunteers for event support
- Create and coordinate invitations, track RSVPs in Tessitura and prepare follow up communications post event
- Provide oversight and staffing for all events
- Ensure all donor events are on Development staff’s, senior leaders’, and board members’ calendars as necessary with accurate, up-to-date details and accompanying event documents
- Manage Events calendar and keep statuses up to date in events tracking systems
- Complete occasional prospect research projects and help draft dossiers, bios and event scenarios as needed
- Serve as primary liaison to producing and artistic teams to schedule actors and artists for events, experiences and meetings
- Support the Director of Campaign and Major Gifts with off-site events and trips
- Oversee engagement and event RSVPs, schedule, staffing, and attendees
- Update and distribute event attendee lists to development staff, collaborators and volunteers
- Support the Development team with staffing the development front desk area and answering the Development main line and inboxes when needed
- Support the Board Relations Manager with Board Dinners and events
- Other duties as assigned
- Serve as an advocate and ambassador for OSF
Minimum Qualifications & Skills:
- Minimum 3-5 years of experience managing complex projects, events, or stakeholder-facing programs in a nonprofit, hospitality, education, arts, healthcare, or corporate environment.
- Ability to think quickly and clearly solve problems under pressure.
- Ability to deal effectively and efficiently with a wide range of individuals within and outside of OSF
- High degree of organizational skills and attention to detail
- Ability to multitask easily
- Ability to negotiate competing timelines and deadlines
- Ability to hold the big picture while focusing on the details
- Ability to work both independently and as a member of a team
- Proven ability to oversee and execute multiple logistical aspects of event planning and coordination
- Fluent with Microsoft suite, experience with Tessitura or similar CRM preferred
- Demonstrated initiative, energy, and passion for event coordination
Preferred Qualifications & Skills:
- Ability to work with project and task management tools like Asana
Physical Ability:
- Ability to lift and carry a minimum of thirty-five pounds
- Ability to sit, stand and walk for extended periods of time
Hours Requirements:
- Must be willing to work Evenings and Weekends
- Some travel may be required
Compensation: $70,000-$75,000
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
Title: Donor Engagement Operations Manager
Company: Oregon Shakespeare Festival
Location: Ashland, OR
Category:
