Overview
Development Coordinator Jobs in New York City Metropolitan Area at The Lower Eastside Girls Club of New York
Title: Development Coordinator
Company: The Lower Eastside Girls Club of New York
Location: New York City Metropolitan Area
Role Description
The Development Coordinator provides essential administrative and operational support to the Development and Finance team. This role maintains accurate, up-to-date records in Salesforce and Instrumental, helps ensure compliance with City, State, and Federal requirements, and supports the timely submission of grant proposals and reports. The ideal candidate brings hands-on experience with Government Grants Administration, Salesforce, Instrumental, and GoFundMe Pro and thrives in a detail-oriented, deadline-driven environment.
KEY RESPONSIBILITIES
Government Grants Administration & Compliance
- Serve as a key resource for Finance and Development on grant portal matters
- Gather, organize, and maintain documentation required to support compliance with City, State, and Federal grant requirements, including contracts, budgets, invoices, and programmatic records
- Navigate and manage data entry and reporting within government grant portals (e.g., PASSPort, Grants Gateway, SFS, or funder-specific systems)
- Maintain an organized filing system (digital and/or physical) for all active and closed government grants, ensuring records are accessible and retained per funder and organizational policies
- Stay current on changes to government grant regulations and compliance requirements
Grants Management
- Support the project management of foundation grant proposals and reports
- Develop and maintain submission timelines, ensuring all milestones and deadlines are clearly mapped and communicated
- Track and organize the multiple components required for complete, accurate submissions (narratives, budgets, attachments, signatures)
- Monitor all grant deadlines and flag upcoming due dates to relevant staff to ensure timely, high-quality submissions
- Complete and process administrative paperwork for foundation, corporate, and government grants
- Review executed grant agreements to identify all deliverables and reporting requirements, entering key dates into the grants calendar
- Manage deliverables spreadsheet
- Flag any discrepancies in grant agreements or submission requirements
Database Management
- Maintain Salesforce for all development activity, including:
- Tracking and recording individual, corporate, and foundation donations accurately and in a timely manner
- Entering new grants and donation records promptly
- Running and pulling regular reports in Salesforce to track fundraising and donor activity
- Manage grant tracking and prospecting in Instrumental and Google Calendar, including:
- Keeping grant opportunity records, deadlines, and funder information up to date
- Prospecting to identify and track new funding opportunities
Funder Relationship Support
- Maintain accurate records of all funder communications and meeting notes in Salesforce
- Track funder stewardship touchpoints to ensure timely and consistent communication
- Support follow-up correspondence with funders after proposal submissions, including providing additional documentation when requested
Reporting
- Coordinate with program staff to collect outcome data, participant statistics, and impact stories needed for grant reports and proposals
- Assist in compiling and organizing reporting materials to ensure all deliverables are accurate, complete, and submitted on time
Writing & Content Support
- Support writing of summaries for program reports to Foundations as directed by the Senior Director of Development
- Assist in assembling final proposal packages, ensuring all required attachments, formatting, and funder guidelines are met
- Maintain and update a library of boilerplate text, including organizational background, mission statements, program descriptions, and key statistics for use across grant submissions
Donor Acknowledgment Support
- Support donor acknowledgment process, ensuring acknowledgments are accurate and timely
- Help develop and maintain acknowledgment templates for general donations, programmatic donations, campaigns, events, and in-kind gifts
- Review acknowledgments for accuracy and consistency before they are sent
QUALIFICATIONS
- Genuine commitment to the mission and values of the Lower Eastside Girls Club
- Bachelor’s degree
- 2–4 years of experience in nonprofit development, grants administration, or a related role
- Demonstrated experience with Government Grants Administration required
- Proficiency in Salesforce required; experience with Instrumental and Go Fund Me Pro strongly preferred
- Strong organizational skills and meticulous attention to detail
- Ability to manage multiple tasks and deadlines simultaneously
- Clear, professional written communication skills
- A collaborative, team-oriented work style
COMPENSATION & BENEFITS
Salary: $55,000–$62,000
Benefits:
- medical, dental, vision, life
- 11 paid holidays annually
- 5 weeks vacation annually
- 5 sick days annually
- Half day summer Fridays
- 403b Retirement Account
- Flexible Spending Account (FSA)
- Commuter Benefit
How to Apply
Please send a resume and cover letter to at [email protected] and include “Development Coordinator” in the subject line.
ABOUT THE LOWER EASTSIDE GIRLS CLUB
For 30 years, the Lower Eastside Girls Club has been a transformative force on the Lower East Side — delivering free, year-round programming in Arts, STEM, Leadership, Wellness, and College & Career to young women, gender-expansive youth, and their families. Our Center for Wellbeing & Happiness extends that mission, bringing healing-centered wellness services to all ages across the Lower East Side.
