Overview
Bookkeeper Jobs in Rohnert Park, CA at Oaks of Hebron
Reports To: Executive Director
Employment Type: Full-time, In-Office
Pay Range: $25.00 to $30.00 per hour
Position Description
The Bookkeeper is responsible for maintaining accurate and timely financial records for Oaks of Hebron and supporting the organization’s day-to-day accounting and administrative functions. This position performs accounts payable, accounts receivable, bank reconciliations, invoicing, financial recordkeeping, and supply and inventory management.
The Bookkeeper works closely with the Executive Director and other members of the leadership team to ensure financial transactions are properly recorded, payments and receivables are processed promptly, records are organized and audit-ready, and financial information is accurate and available when needed.
This is an in-office position and is not eligible for remote work.
Responsibilities
- Review, verify, and process bills and invoices for payment.
- Schedule payments to vendors and other parties to ensure obligations are paid accurately and on time.
- Maintain complete and organized accounts payable records.
- Communicate with vendors regarding invoices, payment questions, discrepancies, and account issues.
- Reconcile bank and other financial accounts with internal accounting records.
- Research and resolve discrepancies identified during reconciliations.
- Accurately enter financial transactions and reconciliation adjustments into the accounting system.
- Maintain accurate and current general ledger records.
- Generate invoices for services and other amounts due to the organization.
- Record and track accounts receivable and payments received.
- Follow up on outstanding receivables and past-due accounts as appropriate.
- Maintain organized records of invoices, payments, receivables, and supporting documentation.
- Assist leadership with resolving billing and collection issues.
- Prepare routine financial reports and information for review by the CFO and leadership.
- Assist with preparation of financial records and documentation for audits, tax filings, and other reporting requirements.
- Maintain financial records in accordance with organizational policies and generally accepted accounting practices.
- Track office and organizational supply inventory.
- Order supplies in a timely and cost-effective manner.
- Maintain organized supply storage and inventory records.
- Monitor supply usage and anticipate future needs to minimize shortages, unnecessary purchases, and waste.
- Maintain confidentiality of financial, employee, client, donor, and organizational information.
- Respond to internal requests for financial information in a timely and professional manner.
- Maintain regular and reliable attendance.
- Attend required meetings and training.
- Follow Oaks of Hebron policies and procedures.
- Represent Oaks of Hebron’s mission and values with professionalism, integrity, and respect in all interactions.
- Other duties as assigned.
Key Result Areas (KRAs)
- Reviews and processes all bills and invoices promptly and accurately.
- Schedules and tracks outgoing payments to avoid missed deadlines, late fees, or duplicate payments.
- Maintains complete and organized payment records for audits and reporting.
- Communicates clearly and professionally with vendors regarding billing questions and discrepancies.
- Reconciles bank statements with internal accounting records accurately and on schedule.
- Identifies and resolves discrepancies promptly.
- Updates the accounting system accurately with reconciliation outcomes and necessary adjustments.
- Maintains financial records that are accurate, current, organized, and audit-ready.
- Prepares accurate and timely financial reports for leadership review.
- Generates and sends invoices promptly for services rendered and other amounts due.
- Accurately records and tracks outstanding receivables.
- Follows up on outstanding balances in a timely and professional manner.
- Maintains organized records of outgoing invoices, payments received, and outstanding balances.
- Works with leadership to identify and resolve collection issues promptly.
- Tracks current supply and inventory levels on a regular basis.
- Orders supplies in a timely and cost-effective manner.
- Maintains organized storage and records for easy access and oversight.
- Regularly reviews supply usage to forecast future needs and minimize waste.
- Maintains regular attendance and arrives to work on time.
- Demonstrates accuracy and attention to detail.
- Meets established deadlines.
- Completes assigned responsibilities independently and thoroughly.
- Responds to communications within a reasonable time.
- Demonstrates initiative in identifying and resolving problems.
- Maintain confidentiality of sensitive information.
- Maintains organized financial files and work areas.
- Communicates professionally and effectively with coworkers, leadership, vendors, clients, and other stakeholders.
- Works cooperatively and effectively as a member of the Oaks of Hebron team.
Qualifications, Requirements and Compensation
Education: High school diploma or GED required. Coursework or education in accounting, bookkeeping, business administration, or a related field preferred.
Experience: Three to five years of bookkeeping, accounting, or comparable financial recordkeeping experience REQUIRED. Experience working in a nonprofit organization is preferred but not required.
- Working knowledge of basic bookkeeping and accounting principles.
- Experience with accounting software and electronic financial records.
- Proficiency with QuickBooks, Microsoft Excel, Word, email, and other common office applications.
- Ability to accurately enter and maintain financial data.
- Strong attention to detail and organizational skills.
- Ability to manage multiple deadlines and priorities.
- Ability to identify discrepancies and independently research routine accounting issues.
- Ability to communicate effectively in English, both verbally and in writing.
- Ability to maintain strict confidentiality regarding financial, employee, client, and organizational information.
- Must pass DOJ/FBI criminal background clearance.
To drive for the company, this position requires staff to have a valid California Driver’s License, a working vehicle and legal minimum California Drivers Insurance to operate their vehicle and be insurable under agency policy if driving a company or personal vehicle.
Physical Demands
- Frequent: Sitting, seeing, hearing, speaking, typing, and use of a computer.
- Occasional: Standing, walking, bending, reaching, carrying files or supplies, and lifting up to 25 lbs.
Full Time Benefits
- Hourly Wages
- Paid Time Off (PTO)
- Paid Holidays
- Health, Dental and Vision Insurance
- Mileage Reimbursement, when applicable
- Maintain 38 to 40 hours per week
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Oaks of Hebron reserves the right to modify duties and responsibilities as business needs require.
Pay: $25.00 – $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Disability insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Experience:
- Bookkeeping: 3 years (Required)
License/Certification:
- Driver’s License (Required)
Work Location: In person
Title: Bookkeeper
Company: Oaks of Hebron
Location: Rohnert Park, CA
Category:
