Overview
Assistant to General Manager in Ukraine Jobs in Kyiv, Ukraine at Nova Ukraine
Title: Assistant to General Manager in Ukraine
Company: Nova Ukraine
Location: Kyiv, Ukraine
Nova Ukraine is an international nonprofit delivering strategic humanitarian initiatives in partnership with trusted teams across Ukraine. Since 2014, we’ve directed over $120 million toward aid for war-affected communities, healthcare, education, infrastructure, and civil society development. At Nova Ukraine, we turn aid into impact. We strengthen civil society and support high-impact initiatives that change lives — and we’re looking for people ready to make a meaningful impact alongside us.
We are looking for a responsible and organized candidate for the position of Assistant to General Manager in UA who wishes to contribute to our mission by providing effective administrative and operational support. This key role involves coordinating internal processes, managing communication between teams, and supporting the organization's strategic initiatives.
Why work with us?
🌍 Make a Global Impact: Your work will have a real impact on the lives of many people and will help bring Ukraine closer to victory.
📈 Professional Growth Opportunities: Working in the dynamic environment of one of the largest charitable foundations, you will gain valuable experience and opportunities to develop your professional skills.
🌱 Collaboration within a friendly and mission-driven international team.
📌 Organizational benefits: Participation in voluntary health and life insurance programs, access to psychological support and English language courses.
What We’re Looking For:
✔ Higher education (preferably in management, administration, finance, related fields).
✔ Fluent in Ukrainian.
✔ English level — Advanced (C1+) and above.
✔ Proficient in MS Office (especially Excel, Word, PowerPoint), Canva and Google Workspace.
✔ Excellent organizational, communication, and analytical skills.
✔ Critical thinking, ability to work independently and prioritize tasks.
✔ High level of responsibility, professionalism, and initiative.
✔ Desire to work in the humanitarian field and support the organization's mission.
What You’ll Do:
✔ Organizing and maintaining the calendar, coordinating meetings of the General Manager in UA.
✔ Attending and taking minutes of meetings, sending follow-ups, monitoring the implementation of decisions.
✔ Tracking the status of project tasks, collecting information, and reporting.
✔ Working with vendors and external service providers
✔ Communicating with project managers, collecting documentation (regulations, policies).
✔ Preparing analytical and informational materials, conducting research at the request of the supervisor.
✔ Gathering and consolidating data.
✔ Providing administrative and operational support to the supervisor.
✔ Accompany General Manager in UA to business trips, conferences and meetings if needed.
Would be a plus:
✔ Experience as a personal assistant.
✔ Analytical skills and experience in market / data analytics.
✔ Experience in interpreting.
Working conditions:
✔ Paid / Full-Time position.
✔ Hybrid work format (Monday-Friday, 11:30 – 20:30).
✔ Official employment.
We will be happy to receive your CV together with a cover letter and financial expectations and consider your candidacy. Your personal contribution will make a huge difference in achieving our goals and mission. Join us to change the world for the better together.
