Overview
Administrative Specialist Rogue River Watershed Council Enhancing resilience in Rogue River wat Jobs in Central Point, Oregon, USA at Oregon Conservation Partnership
Position: Administrative Specialist Rogue River Watershed Council Enhancing resilience in Rogue River wat[…]
The administrative specialist position is a full-time, non-exempt position at the Rogue River Watershed Council (RRWC). In this position, you will contribute to our successful organization by helping the Executive Director manage business operations. Duties include, but are not limited to, (a) enter accounting transactions, (b) track donation, grant, and contract income and expenses, (c) assist with payroll, (d) provide year-end reports for federal and state tax returns, (e) support during financial audits, (f) prepare reports and information packets for the Board of Director and committee meetings, (g) assist with special event planning and execution, and (h) maintain office equipment and inventories of equipment and supplies.
Under the general direction of the Executive Director the Administrative Specialist will be responsible for performing the following activities:
1. Non-profit Accounting (using Quick Books):
Process Accounts Payable and Receivable
Payroll support: reconcile payroll in Quick Books based on reports from payroll service provider
Prepare monthly financial reports for ED and Board of Directors
Ensure accuracy of accounting records
Reconcile bank and credit card statements
Track expenditures by funding sources
Track cash and in-kind donations
Generate financial reports and reimbursement (or payment) requests to grantors/ funders
Track income by funding sources
Assist with the timely financial reports to federal, state, county, and private funders
Prepare documents for annual fiscal year tax preparation, compilation reports, and periodic audits
Assist with organizational budget development and provide guidance on project and grant budget development
Maintain internal accounting controls
Other financial duties as assigned
2. Office Management:
Maintain office equipment, track and order supplies, record retention, retrieval, and disposal consistent with policies,
Serve as point of contact and basic troubleshooting assistance for information technology support
Assist with policy and procedures documentation and revisions and develop and document standard procedures
Provide office reception: receive and respond to telephone calls, mail, and email and direct public inquiries to other staff
Assist in coordinating Board of Director meetings: reserve meeting rooms, set up meeting room, distribute meeting packet, develop meeting minutes, assist in arranging refreshments or meals (when needed)
3. Additional Support:
Provide fiscal management support for Rogue River Watershed Council programs
Assist in maintaining data base for donors, sponsors, volunteers, and partners
Prepare donor acknowledgements and assist in preparing fundraiser mailings
Assist implementing special events
Additional responsibilities may be assigned
RRWC is interested in finding the best candidate to fill this position, and that candidate may come from a non-traditional background. We welcome applicants who bring adiversityof identity, culture, experience, perspective, and through. We encourage you to apply even if you do not believe that you meet every one of the qualifications described below. You will be encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and service contributes to this position and the RRWC during the application proc…
Title: Administrative Specialist Rogue River Watershed Council Enhancing resilience in Rogue River wat
Company: Oregon Conservation Partnership
Location: Central Point, Oregon, USA
Category: Administrative/Clerical, Non-Profit & Social Impact
