Overview
Administrative & Operations Coordinator Jobs in Nashville Metropolitan Area at Nashville Dolphins
Title: Administrative & Operations Coordinator
Company: Nashville Dolphins
Location: Nashville Metropolitan Area
Company Description
The Nashville Dolphins is a nonprofit organization dedicated to improving the health, safety, and quality of life for children and adults with special needs through adaptive aquatics and water safety programs. We provide free, year-round swim lessons and aquatic opportunities that range from water safety and survival skills to competitive swim team training.
More than just a program, Nashville Dolphins is a supportive and inclusive community that empowers participants and their families through confidence, connection, and lifelong opportunities in and around the water.
Role Description
The Nashville Dolphins is seeking a dependable, highly organized Administrative & Operations Coordinator to support the organization’s daily operations, fundraising efforts, and administrative needs. This is a part-time, on-site position located in Nashville, TN.
This role is ideal for someone who enjoys keeping things organized behind the scenes, managing multiple projects, and contributing to a mission-driven organization, making a meaningful impact in the community.
Responsibilities include processing donations, maintaining records and databases, assisting with fundraising events and seasonal campaigns, managing communications, supporting donor outreach, coordinating office operations, and helping ensure projects and deadlines stay on track.
Position Details
Part-time (20 hours/week)
In-office schedule:
- Monday–Friday, 9:00 a.m.–1:00 p.m.
- OR Monday–Thursday, 9:00 a.m.–2:00 p.m.
Location: Nashville, TN
Responsibilities
- Process and track donations through platforms including Stripe, PayPal, and mailed checks
- Maintain organized administrative systems, records, and databases
- Manage phone messages, mail, and general organizational communications
- Assist with planning and preparation for fundraising events and campaigns, including Boots & Bubbles, online auctions, DolFUN Swims, and seasonal mailers
- Prepare donor acknowledgments and communications
- Assist with website updates and email marketing communications
- Help create and distribute quarterly newsletters
- Order and manage office and mailing supplies
- Track project timelines, deadlines, and follow-up tasks to support organizational operations
Qualifications
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Self-motivated with the ability to work independently
- Strong written and verbal communication skills
- Proficiency in Microsoft Word and Excel
- Familiarity with email marketing platforms such as My Emma is a plus
- Experience with CRM systems or donation platforms such as Stripe or PayPal is preferred
- Experience with Canva or similar design tools is a bonus
- Passion for nonprofit work and community impact
Work Environment
This is an in-office role with a consistent weekday schedule. Occasional evening or weekend availability may be needed during fundraising events or peak program seasons.
Why Join Nashville Dolphins?
At Nashville Dolphins, you’ll join a small but passionate team dedicated to preventing drowning and creating life-changing opportunities for individuals with special needs through water safety and swim education. Your work will directly support programs that build confidence, independence, safety, and community for families across Middle Tennessee.
To Apply
Please send your resume and a brief note about your interest in the role to:
