Overview
Administrative Coordinator Jobs in Vancouver, Washington, USA at Joni and Friends
Duties:
Under the supervision of the Area Director, support the overall objectives of Joni and Friends’ U.S. Ministries department. Perform duties and responsibilities including, but not limited to:
General Administrative Duties
Support the Area Team model by executing assigned responsibilities to recruit, select, and equip Area Teams
Greet and receive guests
Answer and direct incoming phone calls and retrieve messages
Create, update, and distribute ministry materials such as prayer calendars
Order products and office supplies, maintain product inventory, fill resource and information requests
Process printing orders
Submit business card and graphics orders through the Marketing toolbox
Gather data via Salesforce, Certify, Mineral Tree, Sage Intacct, and any other software applications. Provide standard reports and statistical analysis
Complete monthly expense and other reports
Order and manage holiday card mailings
Participate in ongoing training in Salesforce, Certify, Mineral Tree, Sage Intacct, and any other software applications
Train, schedule, and oversee volunteers for assistance with administrative tasks
Ensure Salesforce accuracy regarding volunteer contacts and campaign participation
Provide event administrative support such as registration, name tags, participant materials, and follow-up
Development Duties
Enter daily donor updates (notes, contact changes, actions, etc.) into Salesforce
Maintain database accuracy
Document constituent communications and touch points in Salesforce (manually or via Action imports)
As Area Director requests, complete donor touchpoints (e.g., thank you calls for entry level donors)
Run reports, and provide mailing lists
Follow New Donor welcome process and complete timely mailing of New Donor thank you cards and welcome packet
Write and mail constituent and donorcommunicationcards (birthday, prayer, sympathy, etc.)
Use approved thank you designs in the Marketing Toolbox or obtain Area Director and Marketing approval for locally created thank you note designs
Coordinate timely gift acknowledgement/thank you card mailings including recurring monthly (Luke 14 Friends) donors
Coordinate and complete Lapsed Donor calls/cards with volunteer support
Manage email promotions with Marketing
Organize and complete any donor cultivation related projects (e.g., year over year comparison reporting and touches for entry-level donors)
Accounting and Income Submission
Follow all Joni and Friends Accounting policies. Complete training and maintain proficiency in Accounting software (Certify, Mineral Tree, Sage Intacct)
Maintain Area Ministry checking account expense and petty cash records via Quicken/Quick Books or other software
Reconcile monthly bank statements
Submit thorough, timely, and accurate Area Ministry monthly reports, staff Visa/expense reports, and accounts payable requests
Assist with event payment processing (Family Retreat and other events)
Deposit and process income weekly or immediately if ≧ $1,000
Pay and/or automate office expense payments
Area Ministry Website and Social Media
Maintain Area Ministry website and submit timely updates
As the Area Ministry’s primary social media representative, schedule regular posts on specified platforms
Participate in any social media coaching and training calls hosted by the Marketing department
Maintain social media calendar using Trello and other tools
Additional Responsibilities
…
Title: Administrative Coordinator
Company: Joni and Friends
Location: Vancouver, Washington, USA
Category: Administrative/Clerical, Non-Profit & Social Impact
