Overview
Administrative & Communications Asst. Jobs in Brockton, MA at Old Colony Planning Council
Title: Administrative & Communications Asst.
Company: Old Colony Planning Council
Location: Brockton, MA
Job Title: Administrative & Communications Assistant Reports To:
Communications & Operations Manager Position Summary: The Administrative
and Communications Assistant provides administrative, communications,
and operational support to ensure the organization's efficient daily
operations. Working under the direction of the Communications &
Operations Manager, this position assists with office administration,
meeting coordination, communications, website updates, event logistics,
and content development. The ideal candidate is highly organized,
public-engagement-oriented, possesses strong writing skills,
detail-focused, and comfortable managing multiple priorities in a
collaborative environment. Key Responsibilities: Administrative Support:
Assist the Executive Director and Communications & Operations Manager
with scheduling, logistics, and administrative tasks. Manage voicemail
inboxes and ensure timely follow-up or routing of messages. Process
staff submission requests (e.g., time off, registrations, project
needs). Maintain internal calendars, including organizational events,
staff meetings, and key deadlines. Support supply ordering, inventory
tracking, and office organization. Assist staff in preparing for
meetings and events, including reserving meeting space, arranging
materials, setting up AV, and providing logistic support. Coordinate
agendas, take meeting minutes, and manage follow-up communications as
needed. Maintain electronic filing systems in SharePoint Assist with the
Utilities Allowance Program. Assist with special projects and other
duties assigned. Communications & Marketing Support: Manage contact
lists and mailing databases Provide public engagement assistance for
projects Assist Communications & Operations Manager with drafting,
editing, and distributing internal and external communications such as
newsletters, announcements, and event updates. Assist in maintaining and
updating digital platforms, including websites, email tools, and social
media channels. Support the creation of basic marketing materials such
as flyers, graphics, and presentations. Track communications timelines,
coordinate content gathering, and organize digital assets (e.g., photos,
logos, testimonials). Assist in creating and scheduling social media
content. Qualifications: Associate's degree or equivalent experience;
bachelor's degree preferred. 1 – 3 years of experience in an
administrative, communications, or operations support role. Excellent
written and verbal communication skills. Strong organizational and time
management skills, with the ability to prioritize and handle multiple
tasks. Proficiency in Microsoft Office and Google Workspace. Familiarity
with Canva, Mailchimp, WordPress, or similar platforms is a plus.
Knowledge of social media platforms and content scheduling tools.
Ability to work in a collaborative, team-oriented environment. Adaptable
and calm under pressure in a fast-paced work environment.
Professionalism, confidentiality, discretion, and a proactive attitude.
Ability to learn new software and technology quickly. Interest in
communications, marketing, or nonprofit/public-facing work is a plus.
Salary and Benefits: The salary range is $55,000 to $65,000 annually,
depending on qualifications and experience. This is a full-time (35
hours), exempt position. OCPC offers excellent state benefits as well as
a flexible, supportive, family-friendly work environment. Our leadership
is committed to providing ongoing professional development. Some
evenings and weekends may be required for meetings and outreach events.
OCPC's office, 70 School Street, Brockton, MA 02301, is in the
converted Edison Electric Illuminating Company Power Station, a historic
building in downtown Brockton, easily accessible by commuter rail and
bus. Bicycle storage is available.
