Overview
Administrative Assistant Safe Haven Jobs in Bronx, New York, USA at Lutheran Social Services of New York
Job Details
Job Location
Bronx, NY
Position Type
Full Time
Education Level
4 Year Degree
Salary Range
$40,000.00 – $40,000.00 Salary
Description
GENERAL DESCRIPTION:
The Safe Haven for Children Shelter and Transitional Foster Care Program serves young persons in immigration custody who are awaiting release to their sponsors. This is a 24-hour program. The Administrative Assistant (Shelter) provides operational support to the Assistant Director and Program Director to ensure that the program is in compliance with federal, state, and local laws and regulations. The Administrative Assistant (Shelter) is responsible for maintaining the office, ordering supplies, handling petty cash, maintaining files and ensuring that all mailings are timely.
MAJOR DUTIES AND RESPONSIBILITIES include:
Regularly enter all required information, data, etc., into program systems/ case files as required by program policies and procedures.
Ensure compliance with local, state, and Federal rules and regulations, including but not limited to HIPAA.
Provide clerical support for the Director as well as other staff, as needed.
Provide office support, including handling mail, ordering supplies, and requesting repairs.
Prepare vouchers for orders; maintain expense records.
Assist the Assistant Director in developing and maintaining relationships with individuals, companies, and organizations who donate items to unaccompanied minors in shelter.
Assist with intakes and facilitating distribution of inventory to unaccompanied minors.
Liaise with community organizations, i.e., Community Partnership Initiative, as well as with LSSNY main office.
Perform other duties as required by Assistant Director or needs of the program/agency.
On call 24 hours.
SUPERVISES:
Volunteers as needed
SKILLS & ABILITIES:
Bilingual in English and Spanish
Strongcommunicationand writing skills
Knowledgeable about working with immigrants or foster care youth and children
Ability to manage time effectively, multi-task and determine priorities
High degree of organization andattention to detail
Ability to work independently and as part of a team
Resourceful
Availability to workflexible hoursas needed
Experience and facility with Microsoft Office Applications
Qualifications
QUALIFICATIONS/EDUCATION:
Bachelors degree in social work or related field
EXPERIENCE:
Minimum of two years relevant experience.
SKILLS & ABILITIES:
Bilingual in English and Spanish
Strongcommunicationand writing skills
Knowledgeable about working with immigrants or foster care youth and children
Ability to manage time effectively, multi-task and determine priorities
High degree of organization andattention to detail
Ability to work independently and as part of a team
Resourceful
Availability to workflexible hoursas needed
Experience and facility with Microsoft Office Applications
Title: Administrative Assistant Safe Haven
Company: Lutheran Social Services of New York
Location: Bronx, New York, USA
Category: Administrative/Clerical, Non-Profit
