Overview
Administrative Assistant/Office Manager Jobs in Richmond, VA at Maggie Walker Community Land Trust
Job Posting Updated March 12, 2025
205 N. Robinson St, Richmond VA 23220 mwclt.org
Administrative Assistant / Office Manager
SUMMARY
The Maggie Walker Community Land Trust (MWCLT) is a non-profit organization dedicated to fostering affordable housing, economic opportunity, and community empowerment through land stewardship and sustainable development. We are committed to creating and preserving long-term affordable housing in the community. The Administrative Assistant / Office Manager will play a vital role in ensuring the smooth and efficient operation of our office while supporting the CEO with administrative tasks and special projects. This position requires a proactive, highly organized individual who can balance a variety of responsibilities and contribute to the success of MWCLT’s initiatives.
RESPONSIBILITIES
Office Management:
Oversee the day-to-day management of the office, ensuring a clean, organized, and productive work environment.
Coordinate office supplies, equipment, and maintenance to ensure the office runs smoothly.
Manage incoming mail and packages, handling deliveries and forwarding as necessary.
Oversee the scheduling of Board meetings, taking minutes, scheduling meeting spaces, preparing necessary materials and coordinating virtual and in-person meetings.
Serve as the primary point of contact for vendors, contractors, and building maintenance personnel.
Executive Support:
Provide high-level administrative support to the CEO, including calendar management, scheduling meetings, and travel arrangements.
Draft and prepare correspondence, reports, presentations, and other business documents for the CEO.
Prioritize and handle the CEO’s emails, calls, and requests, ensuring timely responses and follow-ups.
Prepare and maintain briefing materials for meetings, including background research on topics and individuals involved.
Special Projects:
Assist the CEO and senior leadership team in planning and executing key organizational initiatives, including strategic planning, grant applications, and community outreach programs.
Conduct research, gather data, and provide analysis for special projects related to affordable housing and community development.
Help manage timelines, deliverables, and stakeholder communications for special projects, ensuring they align with MWCLT’s goals.
Communication and Coordination:
Serve as a liaison between the CEO and internal/external stakeholders, fostering strong relationships with community partners, funders, and clients.
Answer phones, manage email correspondence, and handle inquiries in a professional and courteous manner.
Assist in preparing materials for community events, board meetings, and other organizational activities.
General Administrative Support:
Assist with administrative tasks, such as filing, maintaining databases, and updating records.
Coordinate office events and staff activities, including team meetings, retreats, and celebrations.
Handle confidential information with discretion and always maintain a high level of professionalism.
MINIMUM QUALIFICATIONS
Proven experience as an administrative assistant, office manager, or similar role, ideally within a non-profit or community-focused organization.
Strong organizational, time-management, and multitasking skills.
Exceptional written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office productivity tools (Google Suite, Slack, etc.).
Ability to handle sensitive and confidential information with integrity.
Proactive, detail-oriented, and able to work independently and collaboratively in a fast-paced environment.
Strong interpersonal skills with the ability to engage with diverse stakeholders, including community members, board members, and external partners.
PREFERRED QUALIFICATIONS
Previous experience supporting senior-level executives, preferably in a non-profit or community development setting is a plus.
Familiarity with affordable housing issues, community development, or social justice work is a plus.
Why Join Us:
Opportunity to contribute to meaningful work that supports affordable housing and community empowerment.
Collaborative and supportive work environment with opportunities for professional growth and development.
Competitive salary and benefits package.
Engage with passionate, like-minded individuals committed to making a difference.
TERMS OF EMPLOYMENT
This is a part time non-exempt position. The schedule is Monday through Thursday, 4.5 hours per day, 18 hours per week. Pay is $24.00 per hour.
Maggie Walker Community Land Trust is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Part-time
Pay: $24.00 per hour
Expected hours: 18 per week
Schedule:
4 hour shift
Day shift
Monday to Friday
Ability to Commute:
Richmond, VA 23220 (Required)
Ability to Relocate:
Richmond, VA 23220: Relocate before starting work (Required)
Work Location: Hybrid remote in Richmond, VA 23220
Title: Administrative Assistant/Office Manager
Company: Maggie Walker Community Land Trust
Location: Richmond, VA
