Overview
Administrative Assistant II- HR Jobs in Trenton, NJ at Catholic Charities – Diocese of Trenton
JOB SUMMARY: Responsible for administrative processes, special projects, and for providing administrative support for the primary functions within the HR department. This position requires excellent communication and follow-up skills, independent judgment, critical thinking and initiative to plan and execute functions. High attention to detail and performing as a team player is essential.
ESSENTIAL FUNCTIONS:
- Prepares letters and other documents using word processing, spreadsheet, HR database, or presentation software
- Directs incoming HR inquiries from job applicants and employees appropriately
- Provides support during agency personnel audits, and follows through on any missing documentation, as required
- Administers employee life insurance enrollments and terminations
- Supports the HR staff by filing confidential records daily
- Assists with labor law posters’ distribution
- Provides recruitment support as needed – reference checking, credentialing, job postings, and onboarding documentation.
- Processes unemployment claims and hearings and provides wage verification
- Creates and maintains HR files, and handles confidential and sensitive information with discretion and maintains confidentiality in accordance with agency policies and procedures
- Facilitates reconciliation of HR AMEX statement and other billing reconciliation
- Assists with benefits enrollment, data entry, and HRIS information research
- Assists with meeting minutes, and taking notes during ER interviews, as requested
- Follow up on New-Hire Orientation documents and updates spreadsheet
- Assigns and deactivates gas pins for employees driving agency vehicles
- Assists with tracking of CARI checks
- Proofread documents as needed
- Responds timely to the student loan forgiveness applications and employment verification requests
- Maintains spreadsheet for recording the information gathered from exit interviews
- Assists with ordering dept. supplies and furniture as requested
- Act as a front desk relief staff
- Assists with the HR department events and activities assigned
- Assists with employee health benefit questions, as needed
- Other related duties and projects as assigned
OTHER DUTIES: Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, mass mailings, internal cross-training, administrative coverage during staff’s leaves, etc.) and other HR special projects as assigned.
KNOWLEDGE/SKILLS/ABILITES: Strong organizational skills, attention to detail and the ability to handle multiple projects independently. Extensive knowledge of office administrative procedures. Interpersonal skills demonstrating a high standard for customer service, project coordination experience, and ability to work with different levels of employees as well as outside clients/vendors. Proficient in Microsoft office products. Good verbal and written communication skills. Excellent follow-up skills and skilled in establishing priorities and meeting deadlines.
MINIMUM QUALIFICATIONS: AA degree from an accredited college + 2 years of related experience; or HS / GED + 4 years of related work experience. Prior HR and benefits experience a plus.
Pay: $22.00 – $24.00 per hour
Application Question(s):
- What are your hourly rate requirments?
Ability to Commute:
- Trenton, NJ 08618 (Required)
Work Location: In person
Title: Administrative Assistant II- HR
Company: Catholic Charities – Diocese of Trenton
Location: Trenton, NJ
Category:
