Overview
Administrative Assistant Jobs in Canada at Strategisense Consulting
Title: Administrative Assistant
Company: Strategisense Consulting
Location: Canada
About Strategisense Consulting
Strategisense Consulting is a Canadian management consulting firm specializing in:
Leadership development
Executive coaching
Executive search
Strategy and organizational consulting (including restructuring, mergers, and integrations)
Facilitation of learning and strategy sessions
Strategisense serves primarily nonprofit, public sector, education, healthcare, and foundation clients, along with selected private sector engagements. The firm operates fully remotely and has done so for over 25 years. Current operations rely predominantly on experienced contractors and associates, emphasizing flexibility, high professionalism, and technology-enabled work.
Position Summary
We are looking for a highly organized and detail-oriented Administrative Assistant to provide critical support in managing assessments, coordinating client projects, maintaining internal systems, and assisting with CRM and scheduling tools. This role requires strong technical skills, professionalism, and the ability to work independently in a remote team environment.
Core Responsibilities
Psychometric Assessment Administration:
Administer and manage logistics for Insights Discovery and The Leadership Circle assessments, including issuing links, tracking completions, compiling reports, and liaising with clients and contractors as needed.
Client Project Meeting Coordination
Schedule monthly client project status meetings.
Prepare agendas in collaboration with engagement leads.
Ensure timely communication and mobilization of contractors and engagement leads.
Project Status Monitoring
Work with project coordinators and engagement leads to track project progress.
Keep the CEO informed and engaged on relevant project updates and key decisions.
CRM and Sales Support
Update and maintain Zoho CRM.
Support proposal development and scheduling of sales meetings.
Conduct targeted research on sales prospects.
Website and Platform Maintenance
Make minor updates to the Strategisense WordPress website as directed.
Maintain and troubleshoot the scheduling platform (Oncehub).
Client Project Administration Coordination
Collaborate with the Senior Finance Administrator to coordinate client project administrative tasks and timelines.
AI Tools and Support
Provide support using AI tools, including Microsoft Copilot and ChatGPT, to improve workflow efficiency and document preparation.
Requirements
Experience with Leadership Circle, Insights Discovery, and StrengthsFinder assessment tools.
Proficiency in Office 365, SharePoint, Oncehub, ChatGPT, Copilot, and Zoho CRM.
Highly organized, detail-oriented, and tech-savvy.
Able to work independently while collaborating effectively with a virtual team.
Strong communication skills and the ability to engage confidently with both internal and external stakeholders.
Application Details
Applications will be accepted until May 15, or until the position is filled. If you are interested in this position, please apply with your resume and cover letter to [email protected].
Please note that only those candidates meeting the selection criteria, will be contacted further. Although we may not contact you directly for this particular role, all applications will be reviewed as we would like to consider you for future opportunities that may be appropriate.
Strategisense is an equal opportunity employer and seek to attract, select, and hire a diverse team with a high level of professional skills, passion for and belief in our mandate.
