Overview
Administrative Assistant Jobs in Excelsior, MN at Mount Calvary Lutheran Church – Excelsior
Title: Administrative Assistant
Company: Mount Calvary Lutheran Church – Excelsior
Location: Excelsior, MN
About This Role
Mount Calvary Lutheran Church is looking for a warm, organized, and proactive Administrative Assistant who thrives in a relational ministry environment. This role sits at the heart of our community — connecting church leadership, preschool families, ministry teams, and youth programs — and is an ideal fit for someone who finds meaning in serving others behind the scenes.
Roughly half of this role supports the daily operations of Mount Calvary Preschool; the other half provides direct administrative support to the Executive Director and assists with church-wide communications and leadership coordination. This position has potential to grow alongside the ministry’s needs.
Who You Are
You’re someone who brings both warmth and follow-through — the kind of person who anticipates needs before they’re voiced, communicates clearly and kindly, and takes pride in keeping things running smoothly. You’re equally comfortable around preschoolers and parents and high expectation leaders. You handle sensitive information with discretion and bring grace to the inevitable complexity of a busy church and school environment.
Essential Functions
Executive & Administrative Support
• Provide direct administrative support to Executive Director, including calendar management, scheduling, and logistics
• Draft emails, announcements, and ministry correspondence
• Prepare documents, reports, and presentations
• Coordinate meetings, events, retreats, and special projects from planning through follow-up
• Assist with youth ministry and church-wide communications, including social media content
• Maintain organized filing, contact management, and documentation systems
• Serve as a trusted point of connection between leadership, staff, volunteers, and families
Preschool Operations
• Manage ProCare systems: contacts, enrollment, scheduling, invoicing, and accounts receivable
• Serve as the primary contact for weekly parent and staff communications
• Greet families, answer phones and emails, and keep the preschool office running day-to-day
• Support onboarding of new staff and maintain required compliance documentation
• Edit and maintain Parent and Teacher Handbooks annually
• Coordinate field trips and special events.
• Improve and maintain the preschool website
• Prepare required reports, including annual immunization reporting
• Assist with financial tracking, credit card reconciliations, and tuition invoicing
Qualifications
Required
• Strong organizational and communication skills with high attention to detail
• Ability to juggle multiple priorities with professionalism and follow-through
• Discretion and good judgment in handling sensitive information
• Comfort and warmth working with children, families, and staff
Preferred
• Experience in a church, preschool, school, or nonprofit setting
• Familiarity with Microsoft
• Social media or communications background
Our Values
We believe in building relationships marked by grace, inclusiveness, love, and service — and we hope to find someone who shares that spirit. If you’re energized by meaningful work and a community that genuinely cares for one another, we’d love to hear from you.
