Overview
Administrative Assistant 4 Jobs in Baton Rouge, LA at LDH-Office of Public Health
Salary
$2,732.00 – $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OPH/SP/225006
Department
LDH-Office of Public Health
Opening Date
08/19/2026
Closing Date
8/26/2026 11:59 PM Central
About this Job
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
Be a Vital Part of Louisiana’s Emergency Response Team! Join the Louisiana Department of Health’s Bureau of Emergency Medical Services and play a key role in supporting the team that helps protect lives across Louisiana. From coordinating administrative operations and personnel actions to managing purchasing, travel, timekeeping, investigations, and emergency response activities, this dynamic position keeps critical EMS operations moving. If you’re organized, dependable, and ready to make an impact in a fast-paced environment, we encourage you to apply!
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
- Provides administrative and clerical support to the Bureau of EMS Director and staff, including reception, customer service, correspondence, mail processing, supply management, and assistance with IMS access and inquiries.
- Coordinates and processes personnel actions as the Bureau’s EPAR liaison, ensuring new hires, promotions, demotions, special duty details, and other personnel actions are accurately completed and routed within established deadlines.
- Supports EMS investigations by preparing and transmitting formal correspondence, maintaining case documentation, tracking investigation activities, and following up on outstanding requests.
- Prepares and processes emergency vehicle permits, accurately enters permit information into the Information Management System, and maintains related records.
- Serves as the Bureau’s purchasing agent and travel coordinator by processing P Card and CBA transactions, maintaining required documentation, and arranging lodging, transportation, and other travel needs in accordance with applicable policies.
- Serves as time administrator for Bureau of EMS staff by maintaining employee information, reviewing payroll reports, monitoring time certification and coding, and identifying discrepancies for correction.
- Supports emergency preparedness and disaster response activities, including ambulance credentialing, EMS Tactical Operations Center support, and other assignments during declared emergencies or disasters.
Position-Specific Details:
Location: Office of Public Health / Bureau of Emergency Medical Services/ East Baton Rouge Parish
Appointment Type: This position will be filled as a Probationary appointment
Cost Center: 3262107220
Position Number(s): 163328
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Shambrielle Pooler
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.
LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year’s Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran’s Day,
- Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher’s Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
Title: Administrative Assistant 4
Company: LDH-Office of Public Health
Location: Baton Rouge, LA
Category:
