Overview
Administrative Assistant Jobs in Livingston, NJ at Episcopal Diocese of Newark
The Episcopal Diocese of Newark, a diocese of the Episcopal Church comprising 86 churches throughout northern New Jersey, seeks an organized and collaborative professional to provide administrative support to the diocesan staff. The candidate should be a motivated individual with a history of high performance.
- Job Type: Part-time, non-exempt.
- Pay: $33-$38/hour, commensurate with experience
- Benefits: Pension, Paid Time Off
- Reports to the Bishop’s Canons
- Schedule: 27 hours per week, typically in the office 9 AM-5 PM Tuesday to Thursday and 10 AM-12 PM on Monday or Friday, working from home
- Job Location: Livingston, NJ 07039
Essential Responsibilities
Administrative Operations
- Provide administrative support to Canon for Congregational Life and diocesan staff
- Respond to inquiries from clergy, congregations, diocesan leaders, and staff regarding diocesan administrative processes.
- Support diocesan committees, commissions, task forces, governance bodies, and regional ministry networks, as needed.
- Coordinate administrative support for diocesan initiatives and maintain related organizational records.
- Assist the Finance Office with assigned administrative processes, payment requests, donor acknowledgements, reports, and correspondence.
- Perform other responsibilities consistent with the scope of the position.
Event and Meeting Administration
- Coordinate administrative planning and logistics for leadership gatherings, trainings, and other diocesan events.
- Manage registrations, participant communications, exhibitor coordination, vendor logistics, contracts, and event timelines for Diocesan Convention and other assigned events.
- Support Executive Assistant to the Bishop on planning and logistics for Clergy Conference, biennial Black Clergy Women Gathering, and triennial General Convention.
- Coordinate travel arrangements and accommodations for speakers and guests as assigned.
- Provide on-site leadership for registration, hospitality, and event operations.
- Coordinate meeting scheduling, room reservations, technology, hospitality, and logistical support for diocesan meetings.
Office Support
- Order and maintain office, kitchen, and building supplies.
- Assist in coordinating office equipment, shared workspaces, and general office operations.
- Provide cross-functional administrative support during staff absences or periods of increased workload.
Qualifications
- High School diploma required; college or advanced degree preferred.
- Three to five years of administrative and/or office management experience, preferably in a nonprofit, educational, religious, or membership-based organization.
- Excellent organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
- Strong written, verbal, and interpersonal communication skills.
- Demonstrated discretion, sound judgment, and the ability to maintain confidentiality information.
- Ability to build collaborative working relationships with clergy, congregations, volunteers, diocesan leaders, and colleagues.
- Financial skills sufficient to develop, understand, and/or interpret the Bishop’s office budget. Basic knowledge of general accounting concepts and practices.
- Demonstrated ability to organize complex work, prioritize competing demands, and follow through with accuracy and reliability.
- Ability to respond calmly and professionally in sensitive and changing situations.
- Preferred qualifications: Familiarity with the Episcopal Church, fluency in Spanish.
Conditions of Employment
- Occasional travel required: annual Diocesan Convention in November.
- Maintain a valid driver’s license, insurance on car if applicable/access to transportation.
- Successful completion of a background check.
- Anti-Racism, Anti-Sexism, and Safe Church training will be required upon employment, as available.
Working Conditions
- Current software platforms include Microsoft Office, Zoom, Arena, and other specialized cloud-based applications used by the diocese.
- Physical effort is light, with lifting or carrying limited to 25 pounds intermittently.
- Work will require extended use of a computer keyboard and monitor.
The successful candidate will demonstrate a commitment to supporting the mission, ministry, and values of the Episcopal Diocese of Newark.
All requirements are subject to modification to reasonably accommodate individuals with disabilities.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship with a successful candidate. The Bishop and senior management retain the discretion to add duties or change the duties of this position at any time.
Please send a cover letter, resume, and references to the Rev. Canon Andrew Wright ([email protected]).
Pay: $33.00 – $38.00 per hour
Benefits:
- Paid time off
- Retirement plan
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 3 years (Required)
Work Location: In person
Title: Administrative Assistant
Company: Episcopal Diocese of Newark
Location: Livingston, NJ
Category:
