Overview
Administrative Assistant Jobs in New York, NY at Torentify
Title: Administrative Assistant
Company: Torentify
Location: New York, NY
About the Company
Creative Financial Staffing (CFS) is a leading staffing and recruiting firm that connects talented professionals with top organizations across finance, accounting, administration, and executive support. This opportunity is with a respected national nonprofit organization dedicated to strengthening communities through impactful leadership and mission-driven initiatives.
About the Role
The organization is seeking an experienced Executive Assistant to provide high-level administrative support to senior executive leadership. This hybrid role plays a critical part in coordinating executive operations, managing strategic priorities, organizing board meetings, and supporting key organizational initiatives.
The ideal candidate has strong executive support experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
Key Responsibilities
- Provide executive-level administrative and calendar management support.
- Coordinate board meetings, committee meetings, and leadership events.
- Prepare executive correspondence, reports, presentations, and briefing materials.
- Track strategic initiatives, action items, and follow-up activities.
- Support planning and execution of organizational events and programs.
- Manage scheduling, travel coordination, and meeting logistics.
- Communicate with board members, volunteer leaders, and external stakeholders.
- Maintain confidential documents and executive records.
- Utilize Microsoft 365 and virtual collaboration tools effectively.
- Support daily executive office operations.
Required Qualifications
- Bachelor's degree or equivalent professional experience.
- 3–7+ years of Executive Assistant or senior administrative support experience.
- Experience supporting executive leadership teams.
- Strong Microsoft 365 proficiency.
- Experience with virtual meeting platforms.
- Excellent communication and organizational skills.
- Ability to manage confidential information with professionalism.
- Strong multitasking and project coordination abilities.
Preferred Skills
- Executive Support
- Calendar Management
- Administrative Support
- Board Meeting Coordination
- Executive Communications
- Microsoft 365
- Microsoft Office
- Event Coordination
- Project Coordination
- Stakeholder Management
- Meeting Planning
- Document Preparation
- Time Management
- Organization
- Problem Solving
Benefits
- Hybrid work environment.
- Competitive compensation.
- Opportunity to support executive leadership.
- Collaborative and mission-driven workplace.
- Career growth and professional development.
- Long-term organizational stability.
Equal Opportunity Employer
The hiring organization is committed to providing equal employment opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.
