Overview
Administration and Data Coordinator Jobs in Kansas City, Missouri, USA at ASAE
The Foundry Educational Foundation (FEF) is seeking an innovative and energetic professional passionate about our mission to join our dynamic team. This role is relationship-driven and externally focused, ideal for someone who enjoys meeting new people. The candidate should be creative, self-motivated, and enthusiastic, working alongside staff to strengthen the FEF community and support our mission. The position involves regional and national travel and offers a hybrid work schedule, with initial training in-office two to three days per week, transitioning to one in-office day and remote work thereafter.
The success of FEF relies on its programs and maintaining connections within the FEF family. The Administration and Data Coordinator, a new role, will handle administrative, data, and project support to ensure organizational efficiency. This position is crucial for coordinating resources and data to enhance fundraising and service opportunities, reporting quarterly to the Executive Director.
Key Accountabilities
Administrative Support:
Manage office operations, including communication, mailings, shipping, and printing.
Schedule and coordinate meetings and events.
Handle correspondence and purchases.
Prepare financials (A/P and A/R), track budgets, and coordinate with the bookkeeper.
Assist with student scholarship processing, reviewing and maintaining student profiles.
Manage social media, website, and IT support through external providers.
Create and distribute marketing and communication materials.
Data and Donor Management:
Maintain data records for accuracy and integrity, including data entry and report generation.
Handle donor correspondence, including thank you letters and campaign communications.
Support volunteer stewardship and follow-up calls.
Project Support:
Manage data for High School Outreach and Internship programs.
Track metrics, compile reports, and assist with initial contacts.
Coordinate alumni events and develop project documentation.
Assist in grant proposal development.
Additional duties as assigned.
Requirements
Over 5 years of experience in a non-profit, development, HR, or academic setting.
Highly organized with the ability to manage multiple deadlines and projects.
Excellent communication skills, both oral and written.
Team-oriented with collaborative skills.
Experience with database management software (Raisers Edge or similar preferred).
Proficiency in Microsoft Office Suite, social media platforms, and email marketing tools.
Comfortable with MS Teams or Zoom.
Strong critical thinking, problem-solving, and judgment skills.
Perseverance, professionalism, and proactive follow-up skills.
Valid driver’s license with a clean record.
Fluency in English.
Experience in donor engagement, grant writing, and event planning is a plus, as is manufacturing industry knowledge.
Physical Demands
Tasks include standing, walking, sitting, manual dexterity, and reaching. Vision requirements include close, distance, color, peripheral, and depth perception. The role is classified as Medium Physical Demand Level, with occasional lifting up to 25 lbs., frequent sitting, standing, and walking, and occasional bending and tool use.
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Title: Administration and Data Coordinator
Company: ASAE
Location: Kansas City, Missouri, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, PR / Communications, Data Entry), Non-Profit & Social Impact (Office Administrator/ Coordinator, PR / Communications)
